Construction Office Manager & Project Coordinator

eTEC Fire Protection, LLC; Richmond (VA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Paid Holidays

401k with employer contribution

Health, dental, and vision insurance

Paid Time Off (PTO)

Job summary

eTEC Fire Protection, a full-service contractor in Richmond, VA, seeks a full-time, on-site Office Manager/Assistant Project Manager to support administrative, financial, and project management tasks. You will help with job setup, billing, lien waivers, and project documentation.

Ideal candidates are highly organized, detail-oriented, and capable of managing multiple priorities. Proficiency with COINS/Procore and knowledge of AIA billing are a plus.

Qualifications

• 2+ years of office management or construction administration experience.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience with AIA billing and lien waiver processes preferred.
• Familiarity with project management software such as COINS/Procore a plus.

Responsibilities

• Manage daily office operations and administrative functions.
• Answer and direct incoming calls, greeting customers, vendors, and visitors.
• Oversee office supplies and equipment; maintain filing systems.
• Process deposits and payments; ensure accurate recording.
• Follow up on invoices and manage collections for timely payments.
• Set up new projects in COINS and organize project files.
• Review and maintain COIs and bonds for projects.
• Process change orders in COINS and maintain records.
• Assist with project billings and lien waivers submission.
• Coordinate with project managers, customers, subs, and vendors.
• Maintain document control for audits and special projects.

Skills

Office management

Multitasking

Communication

Billing

Organization

Education

High school diploma

Tools

COINS

Procore

Textura

GCPay

Job description

eTEC Fire Protection, a full-service contractor in Richmond, VA, seeks a full-time, on-site Office Manager/Assistant Project Manager to support administrative, financial, and project management tasks. You will help with job setup, billing, lien waivers, and project documentation.

Ideal candidates are highly organized, detail-oriented, and capable of managing multiple priorities. Proficiency with COINS/Procore and knowledge of AIA billing are a plus.