Administrative Coordinator: Project & Office Operations

REI Engineers, Inc.; Virginia Beach (VA); On-site; USD 25,000 - 39,000; Full time

Job summary

REI Engineers, Inc. in Virginia Beach is seeking an organized Office Support professional to help keep daily operations running smoothly. You will handle correspondence, filing, reports, and project documentation while supporting HR and client needs.

Responsibilities include coordinating deliveries, preparing transmittals, tracking expenses, booking travel, and assisting with meetings and tender materials. Proactive communication and confidentiality are essential.

Qualifications

• HS Diploma and 2+ years or relevant experience.
• Proficient with Microsoft Office.
• Organized and reliable.
• Confidential information handling expected.

Responsibilities

• Handle correspondence, supplies, coordinates deliveries and basic repairs; maintain filing systems and records.
• Prepare formatted reports and transmittals; track drawing revisions; ensure documents are retrievable for audits/QA.
• Assist project teams with progress reports and related documentation; record expenses and follow up on invoices.
• Book travel and set up new employees' workstation accounts; organize meetings and take minutes.
• Maintain branch license files, update trackers, and manage digital/physical records; coordinate COI distribution and insurance files.

Skills

Communication

Task planning

Documentation

Cross-functional coordination

Confidential information handling

Education

HS Diploma

Associate degree a plus

Tools

Microsoft Office

Job description

REI Engineers, Inc. in Virginia Beach is seeking an organized Office Support professional to help keep daily operations running smoothly. You will handle correspondence, filing, reports, and project documentation while supporting HR and client needs.

Responsibilities include coordinating deliveries, preparing transmittals, tracking expenses, booking travel, and assisting with meetings and tender materials. Proactive communication and confidentiality are essential.