Office Administrator

E.C. Pace Company; Roanoke (VA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health insurance

Vision insurance

Life insurance

Flexible Spending Account

Employer paid STD

Job summary

E.C. Pace Company in Roanoke, VA is seeking a Construction Office Administrator to support accounting, HR and project-related functions in a full-time onsite role.

The ideal candidate will manage invoices, vendor communications, payroll-related tasks and project documentation while collaborating with project managers and field staff. Responsibilities include accounts payable, bank reconciliations, equipment tracking, onboarding, benefit administration and coordinating travel.

Qualifications

• Bachelor’s degree or equivalent required; construction experience preferred.
• Strong communication, bilingual preferred.
• Advanced proficiency in Microsoft Office.
• Proven ability to handle sensitive information.
• Ability to work independently and with a team.

Responsibilities

• Serve as first point of contact for the office; greet visitors and manage calls.
• Match invoices with tickets, POs and documentation for accuracy.
• Process accounts payable and coordinate weekly check runs.
• Review vendor statements and reconcile discrepancies.
• Assist with bank reconciliations and journal entries.
• Maintain fixed asset records and property tax filings.
• Organize project records, updates and timesheets with PMs and field staff.
• Coordinate travel arrangements and per diem for employees.
• Support onboarding, recruiting and benefits administration.

Skills

Communication skills

Independent worker

Team collaboration

Discretion with information

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

1811 Hollins Rd Northeast, Roanoke, VA, 24012 | [phone]

E.C. Pace Company, Inc. is an established civil construction contractor in Roanoke, Virginia. We are currently seeking qualified candidates for the Construction Office Administrator position. This position offers an opportunity for a driven and self‑motivated professional to join a growing organization and support a wide range of Accounting, HR & Project related functions. The ideal candidate will help enhance our culture of strong performance, professionalism, and employee engagement. The functions for this support role may be tailored and expanded based on the candidate’s strengths and background. This is a full‑time onsite position, Monday – Friday.

Some of the specific responsibilities include but are not limited to the following:

• As the first point of contact for our office, you will create a professional, welcoming environment for visitors, vendors and staff as they enter the office while efficiently managing and directing incoming calls.
• Match vendor invoices with supporting tickets, purchase orders and other required documentation to ensure accuracy.
• Enter and process accounts payable invoices in a timely and accurate manner. Coordinate weekly check runs and file and maintain vendor invoices and accounts payable records in both electronic and paper filing systems.
• Review vendor statements and research discrepancies to ensure accounts remain current.
• Assist with monthly bank account reconciliations and prepare basic journal entries to support the preparation of financial statements and job cost reports.
• Maintain fixed asset records by tracking equipment purchases, transfers and disposals. Prepare and file annual personal property tax returns and related supporting documentation.
• Organize and manage project related records including safety logs and equipment tracking. Collect and file daily project updates and maintain timesheets from various projects. You will communicate with project managers and field personnel to obtain missing or incomplete documentation.
• Manage out-of-town travel arrangements, including hotel bookings, expense tracking and per diem processing for employees.
• Prepare, organize and maintain project files, contracts and other project specific documentation, ensuring all requirements are being met. This will include contract review, certificates of insurance, permit applications and tracking, business license applications and other compliance documents.
• Assist with recruiting activities and new hire onboarding, including preparing paperwork and coordinating pre‑employment requirements.
• Support employee benefit administration for new hires and annual open enrollment period.
• Order and maintain employee Personal Protective Equipment, uniforms and other company apparel. Assist with employee recognition programs and organizing company events.
• Paid time Off
• 401(k) matching
• Health insurance
• Vision insurance
• Life insurance
• Flexible Spending Account
• Employer paid STD

Schedule

• This is a full‑time onsite position, Monday – Friday.

Requirements

• Bachelor’s degree from an accredited four‑year college or university, or an equivalent combination of education and experience. Experience in the construction industry is preferred.
• Strong communication skills with the ability to interact effectively at all levels of the organization. Bilingual skills are preferred to help serve our diverse employee population.
• Advanced proficiency in Microsoft Office Suite.
• Proven experience with handling sensitive and confidential information.
• Ability to work independently while collaborating effectively with a team.

Applicants are encouraged to apply online or in person at our office located:
1811 Hollins Road, NE.
Roanoke, VA 24012

E. C. Pace Company, Inc. is an Equal Employment Opportunity (EEO) and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or other legally protected classifications.