Construction Office Administrator | Operations & Admin Support

Yellowstone Local; Louisville (KY); On-site; USD 65,904,000 - 80,231,000; Full time

Job summary

Yellowstone Local is seeking an Administrative Assistant to support daily business operations in our Louisville office. The role focuses on organization, communication, and process management to keep priorities moving forward.

You will work closely with leadership, handling calendars, emails, data entry, and records, while coordinating errands, fleet activities, and facilities support. A collaborative, professional environment awaits in this full-time, in-office position in Louisville, KY.

Qualifications

• Associate's degree preferred but not required.
• 3 to 5 years of experience preferred in an Administrative Assistant, Executive Assistant, Office Coordinator, or Office Administrator role.
• Proven ability to manage calendars, appointments, and scheduling logistics.
• Experience handling professional email communication and business phone interactions.
• Strong organizational skills with the ability to prioritize multiple responsibilities.
• Proficiency with Microsoft Office, Outlook, and standard office technology platforms.

Responsibilities

• Support daily business operations through administrative coordination, organization, and process management.
• Communicate professionally with team members, clients, vendors, and business partners.
• Perform general office administration duties, including filing, data entry, recordkeeping, and document management.
• Perform local business errands, including bank deposits, supply pickups, and document deliveries, as needed.
• Coordinate company vehicle fleet activities, including maintenance scheduling, repair coordination, and record tracking.
• Assist with property and facilities administration by coordinating maintenance requests and service providers.
• Assist with new hire onboarding coordination and maintain employee records in accordance with company procedures.
• Order, track, and maintain office and operational supplies.
• Coordinate waste management services, including scheduling and vendor communication.
• Monitor and coordinate building utilities and essential services.
• Receive, document, and distribute deliveries and packages.
• Order company apparel and branded materials while maintaining inventory records.
• Track inventory levels for cabinet operations, including materials, supplies, and related documentation.
• Identify opportunities to improve administrative processes and operational efficiency.
• Assist with HR duties including new hire onboarding coordination, field employee communication and documentation.

Skills

Calendar management

Professional communication

Organization

Microsoft Office

Discretion & confidentiality

Team coordination

HR coordination

Education

Associate's degree preferred

Tools

Microsoft Office

Outlook

Job description

Yellowstone Local is seeking an Administrative Assistant to support daily business operations in our Louisville office. The role focuses on organization, communication, and process management to keep priorities moving forward.

You will work closely with leadership, handling calendars, emails, data entry, and records, while coordinating errands, fleet activities, and facilities support. A collaborative, professional environment awaits in this full-time, in-office position in Louisville, KY.