Construction Office Administrator – Multi-Dept Support

Iowa Plains Signing, Inc; Iowa City (IA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Paid time off

Career development

Support essential road projects

Local team environment

Job summary

Iowa Plains Signing, Inc. is seeking an Office Administrator to join our Waterloo team. This role provides day-to-day administrative support to the branch, working closely with Operations, Accounting, Payroll, customers, and field employees.

The ideal candidate will be organized, dependable, and capable of supporting multiple areas of the business in a fast-paced construction office environment. A high school diploma is required, with an Associate degree in Accounting/Business preferred.

Qualifications

• Answer phones and assist customers, vendors, and employees.
• Process accounts payable documentation and review invoices.
• Verify purchase orders, invoices, addresses, amounts, due dates, and discrepancies.
• Review company credit card activity and assist with coding and documentation.
• Enter field logs from B2W into ERP systems.
• Assist customers with counter and rental sales.
• Provide payroll support and timecard review.
• Provide general administrative and HR support as needed.
• Cross-train on project accounting functions.
• Maintain accurate and organized office records.

Responsibilities

• Answer phones and assist customers, vendors, and employees.
• Review and process accounts payable documentation.
• Verify POs, invoices, and due dates; resolve discrepancies.
• Code and document credit card activity.
• Enter field logs from B2W into ERP systems.
• Support payroll functions, including timecard review.
• Provide admin/HR support and cross-train on project accounting.
• Maintain organized office records and documentation.

Skills

Office/administrative experience

Attention to detail

Organizational skills

Customer service

Communication skills

Multitasking

Education

High School Diploma or equivalent

Associate degree in Accounting/Business

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Iowa Plains Signing, Inc. is seeking an Office Administrator to join our Waterloo team. This role provides day-to-day administrative support to the branch, working closely with Operations, Accounting, Payroll, customers, and field employees.

The ideal candidate will be organized, dependable, and capable of supporting multiple areas of the business in a fast-paced construction office environment. A high school diploma is required, with an Associate degree in Accounting/Business preferred.