Office Assistant & Front Desk Coordinator

Klingner & Associates, PC; Burlington (IA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Mentor / Mentee opportunities

Professional development assistance

Health insurance

Vision and dental insurance

Paid holidays

401(k) retirement savings plan with-em

Health savings and Flexible Spending

Maternity leave

Wellness reimbursement

Bonus opportunities

Referral program

Tuition reimbursement

Job summary

Klingner & Associates, P.C. is seeking an Office Assistant for the Burlington, IA regional office. The role involves front-desk reception, clerical duties, travel coordination, and supporting accounting and design teams with documentation and proofreading.

The candidate should have a high school diploma, 2+ years of related experience, and strong MS Office skills, with attention to detail and professional appearance. This is a full-time on-site position offering benefits.

Qualifications

• High School diploma or equivalent required; 2+ years of college is preferred.
• 2 years of experience in a secretarial, administrative assistant, or project coordinator position is preferred.
• Proficient in all Microsoft Office applications, particularly Excel and Word.
• Experience with Wildix phone systems is a plus, but not required.
• Excellent verbal and written communication skills are required (grammar, punctuation, proofreading, spelling).
• Strong organizational skills, time management, and ability to handle multiple priorities.

Responsibilities

• Welcome visitors at the front desk in a friendly manner.
• Answer and direct calls firmwide with other admins.
• Manage all incoming/outgoing mail.
• Organize office, order supplies, and provide clerical support.
• Schedule meetings and arrange travel as needed.
• Assist Accounting with filing, contracts, and project closeouts.
• Proofread reports for grammar and formatting before distribution.
• Assist with posting project bids and construction phase documentation.

Skills

Microsoft Office

Verbal & written communication

Organizational skills

Time management

Multitasking

Education

High School diploma or equivalent

2+ years of college preferred

Tools

Microsoft Excel

Microsoft Word

Wildix phone system

Job description

Klingner & Associates, P.C. is seeking an Office Assistant for the Burlington, IA regional office. The role involves front-desk reception, clerical duties, travel coordination, and supporting accounting and design teams with documentation and proofreading.

The candidate should have a high school diploma, 2+ years of related experience, and strong MS Office skills, with attention to detail and professional appearance. This is a full-time on-site position offering benefits.