Project Administrator

Baxter Construction Company LLC; Fort Madison (IA); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Benefits

Job summary

Baxter Construction Company LLC is seeking a Project Administrator to support our commercial construction team in Fort Madison, IA. You will assist Project Managers and Accounting to keep project information accurate and running smoothly.

The ideal candidate is organized, detail-oriented, able to multitask, and eager to learn, with a willingness to train for construction-specific responsibilities. This is a full-time on-site position with benefits.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Excellent communication and problem-solving skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Prepare and process subcontract agreements, purchase orders, and change orders.
• Track contract signatures, approvals, and required documentation.
• Assist with monthly subcontractor billing, payment applications, and owner billing preparation.
• Review invoices and supporting documentation for accuracy and completeness.
• Maintain subcontractor insurance certificates, licenses, bonds, lien waivers, and compliance records.
• Communicate with subcontractors regarding contracts, billing, and required documentation.
• Work closely with Project Managers and Accounting to keep project information accurate and up to date.
• Maintain project records and information within Procore, our construction management software.
• Provide ongoing administrative support for multiple construction projects.

Skills

Organizational skills

Multitasking

Communication

Initiative

Tools

Procore

Microsoft Office (Excel, Word, Outlook)

Job description

We are looking for a motivated, organized, and detail-oriented Project Administrator to join our commercial construction team!

This position plays an important role in supporting our Project Managers and keeping construction projects organized, compliant, and running efficiently.

The ideal candidate is a dependable, proactive individual who enjoys working in a team environment, managing multiple priorities, and taking ownership of their responsibilities.

Previous construction experience is preferred, but we are willing to train the right person!

What You'll Do

• Prepare and process subcontract agreements, purchase orders, and change orders.
• Track contract signatures, approvals, and required documentation.
• Assist with monthly subcontractor billing, payment applications, and owner billing preparation.
• Review invoices and supporting documentation for accuracy and completeness.
• Maintain subcontractor insurance certificates, licenses, bonds, lien waivers, and compliance records.
• Communicate with subcontractors regarding contracts, billing, and required documentation.
• Work closely with Project Managers and Accounting to keep project information accurate and up to date.
• Maintain project records and information within Procore, our construction management software.
• Provide ongoing administrative support for multiple construction projects.

What We're Looking For

• Strong organizational skills and exceptional attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Excellent communication and problem-solving skills.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• A self-motivated individual who takes initiative and follows through.
• Ability to work independently while being a supportive team member.
• Willingness to learn new systems, processes, and responsibilities.

Experience That Would Be a Plus

• Previous experience in construction administration, project coordination, or a similar role.
• Familiarity with construction contracts, change orders, invoicing, or subcontractor billing.
• Experience using Procore or other construction management software.
• Experience with document management, compliance tracking, or accounting-related administrative tasks.

Don't have construction experience?

If you're highly organized, eager to learn, and have a strong administrative background, we encourage you to apply!

Why Join Our Team?

We believe in creating a work environment where employees are supported, encouraged to succeed, and given opportunities to grow.

You'll be part of a collaborative team where your contributions matter and where you can build a long-term career in the commercial construction industry.

Position: Full-Time
Location: Fort Madison, IA
Compensation: Based on experience
with Benefits