Office Admin - Waterloo, IA

Iowa Plains Signing, Inc; Iowa City (IA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Paid time off

Career development

Support essential road projects

Local team environment

Job summary

Iowa Plains Signing, Inc. is seeking an Office Administrator to join our Waterloo team. This role provides day-to-day administrative support to the branch, working closely with Operations, Accounting, Payroll, customers, and field employees.

The ideal candidate will be organized, dependable, and capable of supporting multiple areas of the business in a fast-paced construction office environment. A high school diploma is required, with an Associate degree in Accounting/Business preferred.

Qualifications

• Answer phones and assist customers, vendors, and employees.
• Process accounts payable documentation and review invoices.
• Verify purchase orders, invoices, addresses, amounts, due dates, and discrepancies.
• Review company credit card activity and assist with coding and documentation.
• Enter field logs from B2W into ERP systems.
• Assist customers with counter and rental sales.
• Provide payroll support and timecard review.
• Provide general administrative and HR support as needed.
• Cross-train on project accounting functions.
• Maintain accurate and organized office records.

Responsibilities

• Answer phones and assist customers, vendors, and employees.
• Review and process accounts payable documentation.
• Verify POs, invoices, and due dates; resolve discrepancies.
• Code and document credit card activity.
• Enter field logs from B2W into ERP systems.
• Support payroll functions, including timecard review.
• Provide admin/HR support and cross-train on project accounting.
• Maintain organized office records and documentation.

Skills

Office/administrative experience

Attention to detail

Organizational skills

Customer service

Communication skills

Multitasking

Education

High School Diploma or equivalent

Associate degree in Accounting/Business

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Join a Team Where Your Work Matters

Iowa Plains Signing, Inc. is looking for a detail-oriented and organized Office Administrator to join our Waterloo team. This position provides day-to-day administrative support to the branch while working closely with Operations, Accounting, Payroll, customers, and field employees.

We're looking for someone who enjoys staying organized, helping people, and keeping a busy construction office running smoothly.

About Iowa Plains Signing

Iowa Plains Signing, Inc. is a full-service line striping and pavement marking company providing high-quality services for highways, roadways, and parking lots. Our employees take pride in their work because what we do directly contributes to safer roads and communities.

Iowa Plains Signing is proud to be an operating company of Road Safety Services (RSS), one of North America's leading providers of pavement marking and traffic control services. With operations across 23+ states and more than 50 locations, RSS combines the strength of a national organization with the expertise of its local operating companies. Whether it's 500 feet or 500 miles, we get the job done safely, properly, and on time.

What You'll Do

• Answer phones and assist customers, vendors, and employees.
• Retrieve, review, process, and submit accounts payable documentation.
• Verify purchase orders, invoices, addresses, amounts, due dates, and discrepancies.
• Review company credit card activity and assist with coding and documentation.
• Enter and process field logs from B2W into ERP systems.
• Assist customers with counter and rental sales.
• Provide professional customer service to internal and external customers.
• Support payroll functions, including timecard review and certified payroll reporting.
• Provide general administrative and HR support as needed.
• Cross-train and assist with project accounting functions.
• Maintain accurate and organized office records and documentation.
• Perform other administrative duties as assigned.

What We're Looking For

• High School Diploma or equivalent required.
• Associate degree in Accounting, Business, or a related field preferred.
• 3+ years of office or administrative experience.
• Accounts payable experience preferred.
• Construction, highway, pavement marking, or related industry experience is a plus.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong attention to detail and organizational skills.
• Excellent customer service and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Dependable and able to maintain regular in-office attendance.

Why Join Iowa Plains Signing?

• Medical, Dental & Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Professional Development & Career Growth
• Opportunity to support essential roadway and infrastructure projects
• Local team environment backed by the strength and resources of Road Safety Services

If you're organized, dependable, and looking for an opportunity where you can make an impact across multiple areas of the business, we'd like to hear from you.

Iowa Plains Signing, Inc. is an Equal Opportunity/Affirmative Action Employer.