Construction Administrator

Dickens Quality Demolition; Phoenix (AZ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Annual bonus

Health benefits

401(k) with match

Paid holidays & PTO

Professional training

Job summary

Dickens Quality Demolition in Phoenix, AZ is seeking a dependable Construction Administrator to keep projects organized and coordinate day-to-day needs of a busy operation. The role requires juggling changing priorities and clear communication with multiple teams, with construction experience preferred.

You’ll maintain project schedules, review field reports, coordinate crew and vendor schedules, and handle startup requirements including contracts and insurance.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines and changing priorities.
• Strong communication and consistent follow-through.
• Confidence working independently and solving day-to-day problems.
• Experience with spreadsheets, scheduling programs, and other digital tools.
• Construction or similar operations experience is preferred.
• Interest in technology, automation, and process improvement is a plus.

Responsibilities

• Maintain project schedules, trackers, and operational reports
• Review daily field reports and make necessary scheduling updates
• Coordinate crew, equipment, vendor, and foreman schedules
• Handle project startup requirements, including contracts, insurance documents, and vendor compliance
• Coordinate permits, regulatory filings, and utility locates/Blue Stake
• Coordinate employee badging, background checks, travel, and per diem
• Help identify and implement more efficient administrative processes
• Use spreadsheets, digital tools, AI, and automation to improve workflows and reduce repetitive tasks

Skills

Strong organizational skills

Deadline management

Communication skills

Independent problem solving

Spreadsheets & scheduling tools

Construction operations experience

Technology & automation interest

Tools

Scheduling software

Digital tools

Job description

We are looking for a dependable, detail-oriented Construction Administrator who can keep projects organized and help coordinate the day-to-day needs of a busy construction operation.

This position requires someone who is comfortable juggling changing priorities, communicating with multiple teams, and making sure important details don’t fall through the cracks. Construction or related operational experience is preferred.

What You’ll Do

• Maintain project schedules, trackers, and operational reports
• Review daily field reports and make necessary scheduling updates
• Coordinate crew, equipment, vendor, and foreman schedules
• Handle project startup requirements, including contracts, insurance documents, and vendor compliance
• Coordinate permits, regulatory filings, and utility locates/Blue Stake
• Coordinate employee badging, background checks, travel, and per diem
• Help identify and implement more efficient administrative processes
• Use spreadsheets, digital tools, AI, and automation to improve workflows and reduce repetitive tasks

What You’ll Bring

• Strong organizational skills and attention to detail
• Ability to manage multiple deadlines and changing priorities
• Strong communication and consistent follow-through
• Confidence working independently and solving day-to-day problems
• Experience with spreadsheets, scheduling programs, and other digital tools
• Construction or similar operations experience is preferred
• Interest in technology, automation, and process improvement is a plus

The Right Fit

This role is a good fit for someone who likes being the person who keeps things organized and moving. We need someone proactive, reliable, and comfortable working in a fast-paced environment where priorities can change throughout the day.

You should be able to anticipate what needs to happen next, stay on top of details, and communicate effectively with both office and field teams.

What we offer:

• Competitive salarywithannual performance bonus
• Full benefits package: Medical, dental, vision, short- and long-term disability, life insurance
• 401K with employer match
• Paid holidaysand PTO
• Ongoing professional training and career growth opportunities