Construction Office Admin & Project Support

Calista Corporation; Georgia; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive wages and bonus programs

Tuition reimbursement

401(K) match

Health insurance

Paid time off

Dental and Vision Insurance

Job summary

Brice Highway LLC in Houston, TX is seeking an Office Coordinator to provide administrative and project support for heavy civil construction operations. You will coordinate day-to-day office activities, document control, and support accounting processes, vendors, and visitors.

Ideal candidates have a high school diploma, strong Microsoft Office skills, and the ability to work independently in a fast-paced environment; experience in construction admin is preferred.

Qualifications

• High School Diploma or equivalent required.
• Associate degree in business administration or related field preferred.
• Experience in administrative support and office coordination.
• Knowledge of construction project administration is a plus.

Responsibilities

• Coordinate day-to-day office operations and provide administrative support to project management, field operations, accounting, safety, and other departments as needed.
• Greet and assist visitors, employees, vendors, subcontractors, and clients, ensuring they are directed to the appropriate location or contact.
• Provide general administrative support including document preparation, copying, scanning, filing, data entry, correspondence, and maintaining electronic and hard copy records.
• Maintain organized project and office files, including contracts, purchase orders, invoices, correspondence, submittals, meeting records, and other project-related documentation.
• Assist project teams with document control and administrative tracking, including routing documents for review, maintaining logs, and following established naming and filing conventions.
• Process and route invoices and supporting documentation, including scanning, filing, matching documentation, and maintaining records for accounting and project teams.

Skills

Administrative support

Microsoft Office

Communication

Time management

Education

High School Diploma or equivalent

Associate degree in business administration (preferred)

Tools

Microsoft Office Suite

Microsoft Teams

Zoom

Document management systems

Job description

Brice Highway LLC in Houston, TX is seeking an Office Coordinator to provide administrative and project support for heavy civil construction operations. You will coordinate day-to-day office activities, document control, and support accounting processes, vendors, and visitors.

Ideal candidates have a high school diploma, strong Microsoft Office skills, and the ability to work independently in a fast-paced environment; experience in construction admin is preferred.