Onsite Office Coordinator — Heavy Civil Construction

Brice Civil Constructors Inc.; Tomball (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Brice Highway LLC, a Calista Brice subsidiary, seeks an Office Coordinator to support project teams in Houston, TX. The role covers administrative duties, document control, and coordination between office and field personnel.

You will manage records, invoices, onboarding, meetings, and supplier communications while maintaining accuracy and confidentiality in a fast-paced heavy civil construction environment.

Qualifications

• Knowledge of administrative and office coordination practices.
• Basic accounting principles knowledge.
• Experience with document control and records management.
• Ability to learn project-specific processes.
• Ability to maintain confidentiality.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Coordinate day-to-day office operations and support project management, field operations, accounting, safety, and other departments as needed.
• Greet and assist visitors, employees, vendors, subcontractors, and clients, directing them appropriately.
• Provide general administrative support including document preparation, copying, scanning, filing, data entry, correspondence, and records management.
• Maintain organized project and office files, including contracts, purchase orders, invoices, correspondence, and submittals.
• Assist project teams with document control and administrative tracking, logging and routing documents for review.
• Process and route invoices and supporting documentation, including scanning and filing.
• Coordinate meetings, schedule conference rooms, prepare materials, and distribute information.
• Assist with onboarding and project mobilization administrative activities and HR-related documentation.
• Maintain safety training, site access, and project-specific administrative records.
• Coordinate mail, deliveries, and office supplies; manage inventory.
• Provide support for construction project activities by coordinating information between office and field.
• Support vendor and subcontractor coordination and maintain contact records.
• Perform errands and deliveries as needed and ensure safety procedures are followed.

Skills

Office coordination

Administrative knowledge

Microsoft Office

Document control

Confidentiality

Collaboration tools

Tools

Microsoft Teams

Zoom

Microsoft Office

Job description

Brice Highway LLC, a Calista Brice subsidiary, seeks an Office Coordinator to support project teams in Houston, TX. The role covers administrative duties, document control, and coordination between office and field personnel.

You will manage records, invoices, onboarding, meetings, and supplier communications while maintaining accuracy and confidentiality in a fast-paced heavy civil construction environment.