Accounting Admin & Office Coordinator

Constructable; Spring (TX); On-site; USD 38,000 - 48,000; Full time

Job summary

Constructable in Houston, TX is seeking an Accounting Admin/Office Clerk to support the office operations and ensure tasks are completed on time. This role combines accounting support with front-desk responsibilities and requires detail-oriented, reliable administrative skills.

You will handle expenses, licenses, vendor coordination, travel bookings, IT coordination, HR onboarding, and office logistics to keep the team running smoothly across projects.

Responsibilities

• Input overhead office expenses as needed.
• In charge of applying for licenses out of state and keeping records.
• Assist with reconciliation of credit card statements.
• Process overhead customer payments as needed.
• Assist with compliance matters and waivers.
• Assist with month end close.
• Manage coordination with vendors and suppliers to ensure all are in place for fully functional office.
• Book travel for new candidates.
• Manage Airbnb and bookings for field staff.
• Coordinate with IT and Director of Safety to provide support to field personnel.
• Maintain inventory of office supplies; order supplies as needed.
• Coordinate with Controller to provide support to Accounting Team.
• Manage all mail: collection, distribution, and shipments - via FedEx, UPS, or USPS
• Manage front desk and phone lines, and be the point person for maintenance, mailing/shipping, office supplies, and errands.
• Manage preparation and logistics for all meetings (in-person and virtual) with clients, guests, and visiting team members.
• Maintain office files.
• Manage office community spaces for cleanliness and functionality: Reception area, breakroom, coffee bar, and conference rooms.
• Coordinate lunch for office staff/meetings when needed.
• Coordinate with the IT department on equipment setup for all new hires.
• Coordinate with HR onboarding new hires.
• Coordinate with HR to manage birthday/anniversary and email shout outs.
• Perform other related duties as assigned

Job description

Constructable in Houston, TX is seeking an Accounting Admin/Office Clerk to support the office operations and ensure tasks are completed on time. This role combines accounting support with front-desk responsibilities and requires detail-oriented, reliable administrative skills.

You will handle expenses, licenses, vendor coordination, travel bookings, IT coordination, HR onboarding, and office logistics to keep the team running smoothly across projects.