Construction Office Admin & HR Support

Gregor Industries Inc; Huntington Station (NY); On-site; USD 34,000 - 39,000; Full time

Job summary

Gregor Industries Inc. is seeking an experienced Administrative Assistant/Office Secretary to support daily operations in Huntington Station, NY. The role emphasizes communication across departments, HR tasks, and maintaining efficient office workflows.

The position involves phone management, scheduling, and general administrative duties in a fast-paced office. Proficiency with Microsoft Office and familiarity with Canva/Adobe tools are preferred.

Qualifications

• Proven experience as an office assistant, secretary, or similar administrative role.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with Canva and Adobe tools.

Responsibilities

• Phone management: Answer calls, direct messages, assist with inquiries.
• Scheduling: Manage calendars and coordinate meetings for staff and management.
• Administrative tasks: Filing, organizing, records, and ordering supplies; HR/Finance support.
• Communication coordination: Ensure timely, accurate communication between departments and external stakeholders.
• Other duties: Take on additional administrative responsibilities as needed.

Skills

Communication

Organizational skills

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Canva

Adobe Tools

Job description

Gregor Industries Inc. is seeking an experienced Administrative Assistant/Office Secretary to support daily operations in Huntington Station, NY. The role emphasizes communication across departments, HR tasks, and maintaining efficient office workflows.

The position involves phone management, scheduling, and general administrative duties in a fast-paced office. Proficiency with Microsoft Office and familiarity with Canva/Adobe tools are preferred.