Administrative Assistant

Gregor Industries Inc; Huntington Station (NY); On-site; USD 34,000 - 39,000; Full time

Job summary

Gregor Industries Inc. is seeking an experienced Administrative Assistant/Office Secretary to support daily operations in Huntington Station, NY. The role emphasizes communication across departments, HR tasks, and maintaining efficient office workflows.

The position involves phone management, scheduling, and general administrative duties in a fast-paced office. Proficiency with Microsoft Office and familiarity with Canva/Adobe tools are preferred.

Qualifications

• Proven experience as an office assistant, secretary, or similar administrative role.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with Canva and Adobe tools.

Responsibilities

• Phone management: Answer calls, direct messages, assist with inquiries.
• Scheduling: Manage calendars and coordinate meetings for staff and management.
• Administrative tasks: Filing, organizing, records, and ordering supplies; HR/Finance support.
• Communication coordination: Ensure timely, accurate communication between departments and external stakeholders.
• Other duties: Take on additional administrative responsibilities as needed.

Skills

Communication

Organizational skills

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Canva

Adobe Tools

Job description

Pay: $25.00 - $28.00 per hour

Job description: Gregor Industries is a dynamic and growing commercial construction company dedicated to delivering high-quality projects on time and within budget. We thrive on teamwork and efficiency, and we are looking for a skilled Office Secretary to join our bustling office environment. Position Summary: We are seeking an experienced and organized Admin Assistant to support our daily operations. This individual will play a critical role in ensuring smooth communication across departments, assisting with HR and administrative tasks, and maintaining efficient office workflows.

Key Responsibilities

• Phone Management: Answer incoming calls promptly and professionally, direct messages to the appropriate departments, and assist callers with basic inquiries.
• Scheduling Assistance: Help manage calendars and coordinate meetings for staff and management.
• Administrative Tasks: Perform general office duties, such as filing, organizing, and maintaining records, as well as ordering supplies when needed. Support Administrative tasks in HR, Business Development, and Finance.
• Communication Coordination: Ensure timely and accurate communication between departments and external stakeholders.
• Other Duties: Take on additional administrative responsibilities as assigned to support the smooth operation of the office.

Qualifications

• Proven experience as an office assistant, secretary, or similar administrative role. Strong organizational skills and the ability to multitask effectively in a fast-paced environment. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Digital Design and Marketing Experience is preferred. Familiarity with Microsoft Outlook, Word, Excel, Power Point, Canva, and Adobe Tools.

Location: Huntington Station, NY

Employment Type Full-Time

Minimum Experience

Hourly Payment Structure $25-$28hr based on experience

Job Type: Full-time