Project Administrator

Gregory Construction; Clinton (MS); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

401(k) with company match

Paid time off

Career growth opportunities

Safety-driven culture

Job summary

Gregory Construction is seeking a Project Administrator to support field leadership on active heavy civil construction projects. This role emphasizes keeping projects organized, managing daily operations, and maintaining accurate documentation from start to finish.

You will work with Project Managers and Superintendents, coordinating between field and office teams, handling timecards and payroll data, and helping prepare reports and meeting notes. Travel across projects nationwide is required.

Qualifications

• High school diploma or equivalent required.
• Construction experience is a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational and communication skills.

Responsibilities

• Provide day-to-day administrative support to Project Managers and Superintendents.
• Maintain organized project files, schedules, logs, and documentation.
• Process employee timecards, payroll information, and workforce records.
• Coordinate communication between field personnel, office staff, subcontractors, and clients.
• Prepare reports, correspondence, meeting notes, and other project documentation.
• Track safety documentation, training records, and compliance requirements.
• Assist with employee onboarding and project workforce documentation.
• Support project meetings by preparing agendas, tracking action items, and documenting follow-up.
• Help maintain organized, professional project offices and meeting spaces.
• Provide timely updates and administrative support as project needs evolve.

Skills

Organizational skills

Communication skills

Multi-tasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree (a plus)

Tools

Microsoft Office

Job description

Location: Project Based (Travel Required)

Gregory Construction is looking for a highly organized and motivated Project Administrator to support our field leadership on active heavy civil construction projects. This position plays a critical role in keeping projects organized, supporting daily operations, and ensuring accurate project documentation from start to finish.

As a Project Administrator, you'll work closely with Project Managers and Superintendents while serving as a key connection between the field and corporate teams. If you enjoy a fast-paced environment, take pride in staying organized, and want to be part of building some of the nation's most exciting infrastructure and mission-critical projects, we'd love to hear from you.

Responsibilities

• Provide day-to-day administrative support to Project Managers and Superintendents.
• Maintain organized project files, schedules, logs, and documentation.
• Process employee timecards, payroll information, and workforce records.
• Coordinate communication between field personnel, office staff, subcontractors, and clients.
• Prepare reports, correspondence, meeting notes, and other project documentation.
• Track safety documentation, training records, and compliance requirements.
• Assist with employee onboarding and project workforce documentation.
• Support project meetings by preparing agendas, tracking action items, and documenting follow-up.
• Help maintain organized, professional project offices and meeting spaces.
• Provide timely updates and administrative support as project needs evolve.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years of administrative experience; construction experience is preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Excellent organizational skills with strong attention to detail.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Associate's or Bachelor's degree is a plus.
• Willingness to travel and support active project sites as business needs require.

What We Offer

• Competitive compensation
• 401(k) with company match
• Paid time off and company holidays
• Opportunities for career growth and advancement
• A collaborative, team-oriented culture built on our core values of Safety, Integrity, Communication, Excellence, and Determination
• The opportunity to support impactful heavy civil and mission-critical construction projects across the country

If you're looking for a career where your organization, communication, and administrative skills directly contribute to successful projects, we'd love to hear from you.

We consider all applicants for positions without regard to race, color, religion, sex, national origin, citizenship, age, mental or physical disabilities, veteran/reserve/national guard or any other similarly protected status. We also comply with all applicable laws governing employment practices and do not discriminate on the basis of any unlawful criteria.
Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
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Email: [e-mail]
Equal Opportunity Employer, including disabled and veterans.
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