Construction Office Admin & Coordination Specialist

ADP, Inc.; Gloucester Township (NJ); On-site; USD 26,000 - 30,000; Full time

Job summary

ADP, Inc. in Blackwood, NJ is seeking an Office Administrator to oversee the general administrative function and support office operations. The role includes routine clerical tasks, phones, mail, and document preparation to ensure smooth daily activities.

The position requires strong communication, organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Prior experience in a construction setting and with contracts is a plus.

Qualifications

• High School diploma or equivalent with up to 1 year of related experience or some college.
• Experience in the construction field and with contracts, proposals, pre-qual bids.
• Strong recruiting and onboarding skills.
• Excellent verbal and written communication required.
• Able to communicate and collaborate across all levels of the organization.
• Self-starter who can manage and develop others in fast-paced environments.
• Ability to handle multiple priorities and maintain attention to detail.
• Hold yourself responsible for actions, performance, and decisions.
• Must be legally authorized to work without sponsorship.

Responsibilities

• Oversees the daily work activities of the office.
• Provides clerical support with tasks such as answering phones, mail, and document prep.
• Copies, sorts, files records related to office activities and transactions.
• Prepares letters, memos, forms, and reports as instructed.
• Sorts and delivers mail; processes outgoing mail.
• Ensures labor law posters are in place.
• Maintains inventory of office supplies and orders as needed.
• Liaison with IT and helps with PCs and standard office equipment.
• Prepares and processes checks and cash deposits; oversees cash on hand.
• Performs other duties as assigned by supervisor/manager.

Skills

Recruiting

Onboarding

Communication

Multi-tasking

Planning

Organization

Problem solving

Teamwork

Professionalism

Attention to detail

Attendance/Punctuality

Education

High School diploma

Tools

CRM

Job description

ADP, Inc. in Blackwood, NJ is seeking an Office Administrator to oversee the general administrative function and support office operations. The role includes routine clerical tasks, phones, mail, and document preparation to ensure smooth daily activities.

The position requires strong communication, organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Prior experience in a construction setting and with contracts is a plus.