Construction Office & Accounting Manager

Ultimate Staffing; Frisco (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Ultimate Staffing is seeking an Office Manager / Accounting Administrator to support daily operations for a growing roofing and construction business in Frisco, TX. This role blends office management, accounting support, construction administration, and general operations to keep projects running smoothly.

You will handle invoices, AP/AR, payroll records, COIs, subcontractor paperwork, budgeting support, and reporting.

Qualifications

• 3+ years of experience in office management, accounting support, bookkeeping, or administrative operations.
• Experience in construction, roofing, contracting, or related industry.
• Experience supporting payroll functions.
• Experience processing invoices and accounts payable/receivable.
• Proficiency with QuickBooks.
• Strong Microsoft Excel and Google Sheets skills.
• Experience coordinating with subcontractors and managing compliance documentation.
• Excellent organizational and time management skills.
• Strong communication and customer service abilities.
• High attention to detail and accuracy.

Responsibilities

• Accounting & Finance: process invoices, assist with AP/AR, payroll records, enter data into QuickBooks and other systems, reconcile records, produce basic reports, and maintain documentation.
• Construction & Subcontractor Admin: coordinate with subcontractors, manage COIs, W-9s, and compliance docs, process subcontractor invoices, support project documentation.
• Office Management: be the primary contact for calls/emails, manage calendars, filing, supplies, reports, and special projects to ensure smooth daily operations.
• Data Entry & Reporting: maintain records across systems, perform data entry, create spreadsheets, and generate operational/financial reports.

Skills

QuickBooks

Microsoft Excel

Google Sheets

Payroll Administration

Accounts Payable

Accounts Receivable

Data Entry

Construction Administration

Vendor & Subcontractor Management

Office Management

Reporting & Analytics

Organizational Skills

Written & Verbal Communication

Job description

Ultimate Staffing is seeking an Office Manager / Accounting Administrator to support daily operations for a growing roofing and construction business in Frisco, TX. This role blends office management, accounting support, construction administration, and general operations to keep projects running smoothly.

You will handle invoices, AP/AR, payroll records, COIs, subcontractor paperwork, budgeting support, and reporting.