Construction & Maintenance Scheduler & Admin

Priestley Management Company; Revolution (NC); On-site; USD 40,000 - 54,000; Full time

Job summary

PMC Services | Priestley Management Company in Greensboro/Winston-Salem area is seeking an experienced Administrative Assistant with a strong background in construction, property maintenance, or field service operations. This full-time, office-based role requires hands-on coordination of schedules, work orders, and vendor communications.

You will manage multiple projects from scheduling through completion, adapt to emergencies, and maintain detailed records.

Qualifications

• Experience in construction, property maintenance, or field service operations.
• Proven experience scheduling outside vendors and in-house technicians.
• Experience managing multiple work orders and deadlines.
• Strong understanding of construction workflows and project coordination.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently and adapt quickly to changing priorities.
• Proficiency in Microsoft Outlook and common office software.
• Experience with Service Fusion, CINC, or similar work order software is a plus.

Responsibilities

• Coordinate daily schedules for in-house maintenance technicians, outside contractors, and construction projects.
• Manage and track multiple work orders and projects, ensuring timely scheduling, progress, and completion.
• Communicate directly with vendors, technicians, property managers, and internal staff to coordinate work and resolve scheduling issues.
• Monitor vendor commitments, project timelines, and outstanding assignments to ensure accountability and follow-through.
• Adjust schedules and priorities to accommodate emergencies, delays, and changing operational needs.
• Maintain accurate project records, work order documentation, and communication updates.
• Proactively identify delays, anticipate next steps, and keep projects moving without constant supervision.

Skills

Scheduling coordination

Vendor management

Project tracking

Communication

Independent work

Tools

Microsoft Outlook

Service Fusion

CINC

Job description

PMC Services | Priestley Management Company in Greensboro/Winston-Salem area is seeking an experienced Administrative Assistant with a strong background in construction, property maintenance, or field service operations. This full-time, office-based role requires hands-on coordination of schedules, work orders, and vendor communications.

You will manage multiple projects from scheduling through completion, adapt to emergencies, and maintain detailed records.