Construction & Maintenance Operations

Priestley Management Company; Greensboro (NC); Vor Ort; USD 38.000 - 56.000; Vollzeit

Zusammenfassung

PMC Services | Priestley Management Company is seeking an experienced Administrative Assistant with a strong background in construction, property maintenance, or field service operations. This full-time, office-based role requires coordinating schedules, managing multiple work orders, and working with vendors and in-house technicians.

The ideal candidate will excel in fast-paced environments, adapt to changing priorities, and take ownership of projects from scheduling through completion.

Qualifikationen

• Experience coordinating schedules for multiple projects and vendors.
• Strong organizational and problem-solving abilities.
• Proven ability to manage multiple work orders and deadlines.

Aufgaben

• Coordinate daily schedules for maintenance technicians, contractors, and construction projects.
• Track and manage multiple work orders to ensure timely progress and completion.
• Communicate with vendors, technicians, property managers, and staff to resolve scheduling issues.
• Monitor project timelines and assignments to ensure accountability and follow-through.
• Adjust schedules to accommodate emergencies, delays, and changing needs.
• Maintain accurate project records and communication updates.
• Identify delays and proactively move projects forward with minimal supervision.

Kenntnisse

Scheduling

Vendor management

Work orders

Construction knowledge

Organization

Communication

Outlook

Tools

Service Fusion

CINC

Jobbeschreibung

PMC Services | Priestley Management Company
Location:Greensboro/Winston Salem Area
Position:Full-Time, Office-Based
Compensation:Negotiable based on experience

Position Overview

We are seeking an experienced, highly organized, and proactive Administrative Assistant with a strong background in construction, property maintenance, or field service operations.

This position requires hands‑on experience coordinating schedules, managing multiple projects and work orders, and working directly with outside vendors and in-house maintenance technicians.

The ideal candidate understands the fast-paced nature of construction and maintenance operations, can manage changing priorities, and takes ownership of projects from scheduling through completion.

Key Responsibilities

• Coordinate daily schedules for in-house maintenance technicians, outside contractors, and construction projects.

• Manage and track multiple work orders and projects, ensuring timely scheduling, progress, and completion.

• Communicate directly with vendors, technicians, property managers, and internal staff to coordinate work and resolve scheduling issues.

• Monitor vendor commitments, project timelines, and outstanding assignments to ensure accountability and follow-through.

• Adjust schedules and priorities to accommodate emergencies, delays, and changing operational needs.

• Maintain accurate project records, work order documentation, and communication updates.

• Proactively identify delays, anticipate next steps, and keep projects moving without constant supervision.

Required Qualifications

• Previous experience in construction, property maintenance, or field service operations.
• Proven experience scheduling and coordinating outside vendors and in-house technicians.
• Experience managing multiple work orders, projects and deadlines simultaneously.
• Strong understanding of construction and maintenance workflows, scheduling requirements, and project coordination.
• Exceptional organizational, communication, and problem-solving skills.
• Ability to work independently, take initiative, and adapt quickly to changing priorities.
• Proficiency in Microsoft Outlook and general office software.
• Experience with Service Fusion, CINC, or similar work order management software is a plus.