Construction Documentation Specialist — Hybrid

Moseley; Richmond (VA); Hybrid; USD 37,000 - 44,000; Full time

Benefits offered by this job

Health Insurance with HRA

401(k) with employer match

Hybrid Work Model

Job summary

Moseley is hiring a Construction Documentation Coordinator for our Scott’s Addition headquarters in Richmond, VA. The role requires strong administrative skills, daily use of Procore and Microsoft Office, and collaboration with our Construction Administration team to manage project documentation and cost data.

Responsibilities include setting up new projects with files, preparing proposals, processing payments, and maintaining submittal and change order records.

Qualifications

• High School Diploma required.
• 2+ years’ administrative experience, previous Architecture or Construction office experience preferred.

Responsibilities

• Keep project documentation moving for Construction Contract Administrators who are out of the office for an extended period of time due to project requirements.
• Handle department administrative needs, including distribution of mail, faxes, maintaining file storage at project completion, transcript meeting minutes and architectural and engineering site visit reports.
• Create construction phase files for projects, including setting up new projects with a basic set of files and all additional files needed thereafter.
• Assist Client Services by supplying the information required for preparation of proposals as requested.
• Enter submittal registers and contract data into construction management database at the start of the construction phase.
• Process applications for payment after approval by Construction Contract Administrator.
• Enter CSI cost data into database.
• Maintain and organize submittal “samples” for each project with appropriate identification labeling.
• Create Change Orders when requested, including assembling PCO backup information from files, copying and organizing them into the Change Order package.
• Log RFIs, PCOs, and Submittals into construction management database and manage the transmittal to appropriate parties for review and response.
• Additional responsibilities as assigned

Skills

Administrative experience

Communication skills

Organizational skills

Education

High School Diploma

Tools

Procore

Microsoft Office

SharePoint

PlanGrid

Converge

Job description

Moseley is hiring a Construction Documentation Coordinator for our Scott’s Addition headquarters in Richmond, VA. The role requires strong administrative skills, daily use of Procore and Microsoft Office, and collaboration with our Construction Administration team to manage project documentation and cost data.

Responsibilities include setting up new projects with files, preparing proposals, processing payments, and maintaining submittal and change order records.