Document Coordinator

WDF Inc.; City of Mount Vernon (NY); On-site; USD 41,000 - 70,000; Full time

Job summary

WDF Inc. in Mount Vernon, NY is seeking a detail‑oriented Document Coordinator to manage the flow of project documents, RFIs, submittals, and transmittals.

You will work with project teams, clients, consultants, and contractors to ensure timely communication, accurate filing, and compliant documentation. The ideal candidate has a degree in construction management or related field, 2–5 years of construction administration experience, and proficiency with Procore, SharePoint, and Autodesk

Qualifications

• Associate's or Bachelor's degree in Construction Management, Engineering Technology, Business Administration, or related discipline preferred; High School Diploma required.
• 2-5 years of experience in construction administration, project coordination, or document management.
• Experience with Procore, SharePoint and Autodesk Construction Cloud required. P6, Oracle Unifier, or e-Builder preferred.
• Strong document tracking and reporting capabilities.
• Excellent organizational and multitasking skills; strong verbal and written communication abilities.

Responsibilities

• Coordinate preparation, review, distribution, and filing of project documents.
• Process RFIs, submittals, transmittals, change requests, and contract correspondence.
• Monitor document routing to ensure timely reviews and approvals.
• Maintain project tracking logs and status reports.
• Assist Project Managers, Construction Managers, and field staff with document-related activities.
• Prepare meeting agendas, minutes, and project reports.
• Coordinate document submissions to clients and regulatory agencies.
• Assist in maintaining project schedules and deliverables.

Skills

Document control

Organization

Multitasking

Verbal communication

Written communication

Education

Associate or Bachelor degree in Construction/Related

High School Diploma required

Tools

Procore

SharePoint

Autodesk Construction Cloud

P6

Oracle Unifier

e-Builder

Job description

• Applicants must be eligible to work in the United States without visa sponsorship now or in the future***
• NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION***

• Applicants must be eligible to work in the United States without visa sponsorship now or in the future***
• NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION***

The expected hourly range for this position is $30.00 - $51.00 depending upon experience.

WDF Inc., a Tutor Perini Company, is seeking a Document Coordinator to join our office in Mount Vernon, NY.

About WDF Inc.

Extraordinary Projects, Exceptional Performance

WDF Incorporated is one of the largest specialty mechanical contractors in the New York metropolitan area. In fact, we’re the only contractors in the market that self-perform HVAC, plumbing, sprinkler, and specialty general construction in both the public and private sectors.

Our client list includes many of the country’s leading owners and developers, construction managers and institutions. With a single point of contact, we deliver quality services that address the key components of constructing a project from the ground up. In the progressive and booming construction market, we’re guided by safety, integrity, and a commitment to excellence.

Across New York State our notable projects include the Time Warner Building, Rockefeller Center, Lincoln Center, Yankee Stadium, Madison Square Garden, Seven World Trade Center and Goldman Sachs' Lower Manhattan Headquarters.

Extraordinary Projects need Exceptional Talent

Description

The Construction Document Coordinator is responsible for coordinating the flow of project documentation among project teams, clients, consultants, contractors, and subcontractors. This role serves as a central point of contact for document processing, ensuring timely communication, accurate documentation, and efficient project administration.

Responsibilities

Project Documentation Coordination

• Coordinate preparation, review, distribution, and filing of project documents.
• Process RFIs, submittals, transmittals, change requests, and contract correspondence.
• Monitor document routing to ensure timely reviews and approvals.
• Maintain project tracking logs and status reports.

Administrative Support

• Support Project Managers, Construction Managers, and field staff with document-related activities.
• Prepare meeting agendas, minutes, and project reports.
• Coordinate document submissions to clients and regulatory agencies.
• Assist in maintaining project schedules and deliverables.

Communication Management

• Serve as a liaison between clients, consultants, subcontractors, and project teams.
• Ensure project correspondence is distributed appropriately.
• Track action items and follow up with responsible parties.
• Facilitate information sharing among project stakeholders.

Quality Control

• Review documents for completeness, formatting, and compliance with project standards.
• Verify required approvals and signatures are obtained.
• Ensure consistency across project documentation packages.
• Assist with project audits and quality management procedures.

Closeout Support

• Coordinate collection of closeout documentation.
• Assist with preparation of as-built drawings, warranties, O&M manuals, and turnover packages.
• Ensure all project records are complete prior to project closeout.

Requirements

• Associate's or Bachelor's degree in Construction Management, Engineering Technology, Business Administration, or a related discipline preferred. High School Diploma required.
• 2-5 years of experience in construction administration, project coordination, or document management.
• Familiarity with commercial, heavy civil, transportation, utility, or infrastructure projects preferred.
• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with Procore, SharePoint and Autodesk Construction Cloud required. P6, Oracle Unifier, or e-Builder preferred.
• Strong document tracking and reporting capabilities.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication abilities.
• Detail-oriented and process-driven.
• Ability to work effectively in a fast-paced construction environment.
• Strong customer service and stakeholder management skills.

OUR MISSION

We build critical infrastructure that creates a better world.

OUR VISION

We strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our

Equal Opportunity Employer