Construction Administration Coordinator

Clark Nexsen; Virginia Beach (VA); On-site; USD 33,062 - 39,950; Full time

Job summary

Clark Nexsen is seeking a Construction Administration Coordinator to assist project managers with document workflows during the design and construction phases. The role emphasizes accurate logging, routing, and tracking of submittals and RFIs across platforms such as Procore and ECMS.

Responsibilities include monitoring timelines, QA/QC of project documentation, and supporting meetings with clients and contractors to ensure timely responses and delivery.

Qualifications

• High school diploma or GED equivalent is required.
• Familiarity with construction industry.
• 4 years of administrative experience in an architectural, engineering, or construction firm.

Responsibilities

• Support Project Managers with document workflows during the Construction Administration phase of design projects.
• Coordinate submittal and RFI workflows across multiple platforms, ensuring accurate logging, routing, and tracking within the firm's PM system.
• Monitor review timelines and follow up with team members to ensure timely completion of project documentation.
• Manage multiple projects concurrently, balancing priorities to support timely document coordination and delivery.
• Prepare change orders and support review of change order proposals.

Skills

Attention to detail

Communication

Planning & organizing

Teamwork

Education

High school diploma

Associate or Bachelor's Degree in business/accounting/finance-related field

Tools

Procore

Auto Cloud Construction

ECMS

Job description

Join Clark Nexsen, a JMT Company, and become part of a dynamic, collaborative team dedicated to delivering exceptional service to our clients—while making a meaningful impact on our communities and the world through the projects we help bring to life.

Position Summary

The Construction Administration Coordinator supports project managers by ensuring project documentation is accurately processed, tracked, and communicated throughout the bidding and construction phases.

Compensation for this position is $24.00 - $29.00 an hour, commensurate with experience, education and certifications. The provided range is a good faith estimate based on the requirements described within the job description. We notice that we receive a wide variety of applicants and recognize that the person selected may be less experienced or more experienced. If so, the actual salary range may vary from the estimate provided.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities

• Support Project Managers with document workflows during the Construction Administration phase of design projects.
• Coordinate submittal and RFI workflows across multiple platforms (e.g., Procore, Auto Cloud Construction, ECMS), ensuring accurate logging, routing, and tracking within the firm's project management system.
• Monitor review timelines and follow up with project team members to ensure timely completion and response to project documentation.
• Manage multiple projects concurrently, balancing priorities to support timely document coordination and delivery.
• Track and support the review of change order proposals and prepare change orders.
• Maintain accurate and up-to-date project documentation within firm systems.
• Prepare project reports to support monitoring of construction phase progress.
• Support construction meetings, including coordination and documentation as needed.
• Communicate with project teams, clients, and contractors to facilitate timely document flow and responses.
• Provide general administrative and project support for Project Managers and project teams.
• Perform quality assurance/quality control (QA/QC) checks to ensure project documentation is accurate, complete, and consistent with project requirements.

Nonessential Functions and Responsibilities

• Perform other related duties as assigned.

Key Competencies

• Attention to Detail and Quality Service.
• Building Relationships and Teamwork.
• Communication.
• Planning and Organizing / Time Management.

Qualifications

Required

• High school diploma or GED equivalent is required.
• Familiarity with construction industry.
• 4 years of administrative experience in an architectural, engineering, or construction firm.

Preferred

• Associate or bachelor's Degree in a business/accounting/finance-related field.
• Certified Design Firm Administrator (CDFA).
• Construction Documents Technologist (CDT).
• Construction Contract Administrator (CCCA).

Working Conditions

Work is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.