Construction Admin Coordinator: Drive Project Documentation

Clark Nexsen; Virginia Beach (VA); On-site; USD 33,062 - 39,950; Full time

Job summary

Clark Nexsen is seeking a Construction Administration Coordinator to assist project managers with document workflows during the design and construction phases. The role emphasizes accurate logging, routing, and tracking of submittals and RFIs across platforms such as Procore and ECMS.

Responsibilities include monitoring timelines, QA/QC of project documentation, and supporting meetings with clients and contractors to ensure timely responses and delivery.

Qualifications

• High school diploma or GED equivalent is required.
• Familiarity with construction industry.
• 4 years of administrative experience in an architectural, engineering, or construction firm.

Responsibilities

• Support Project Managers with document workflows during the Construction Administration phase of design projects.
• Coordinate submittal and RFI workflows across multiple platforms, ensuring accurate logging, routing, and tracking within the firm's PM system.
• Monitor review timelines and follow up with team members to ensure timely completion of project documentation.
• Manage multiple projects concurrently, balancing priorities to support timely document coordination and delivery.
• Prepare change orders and support review of change order proposals.

Skills

Attention to detail

Communication

Planning & organizing

Teamwork

Education

High school diploma

Associate or Bachelor's Degree in business/accounting/finance-related field

Tools

Procore

Auto Cloud Construction

ECMS

Job description

Clark Nexsen is seeking a Construction Administration Coordinator to assist project managers with document workflows during the design and construction phases. The role emphasizes accurate logging, routing, and tracking of submittals and RFIs across platforms such as Procore and ECMS.

Responsibilities include monitoring timelines, QA/QC of project documentation, and supporting meetings with clients and contractors to ensure timely responses and delivery.