Construction Administration Specialist

Clark Nexsen, A JMT Company; Virginia (MN); On-site; USD 33,062 - 39,950; Full time

Job summary

Clark Nexsen, A JMT Company, is seeking a Construction Administration Coordinator to support project managers with document workflows during the construction administration phase.

Responsibilities include coordinating submittals and RFIs across platforms, tracking timelines, and maintaining accurate project records while assisting in meetings and communications with clients and contractors.

Qualifications

• High school diploma or GED required.
• Familiarity with construction industry beneficial.
• 4 years of administrative experience in architectural/engineering/construction firm.

Responsibilities

• Support Project Managers with document workflows during Construction Administration.
• Coordinate submittal and RFI workflows across platforms (Procore, Auto Cloud Construction, ECMS).
• Monitor review timelines and follow up to ensure timely responses.
• Manage multiple projects concurrently and balance priorities.
• Track and support change order reviews and prepare change orders.
• Maintain accurate project documentation in firm systems.
• Prepare project reports for construction progress.
• Support construction meetings and document outcomes.
• Communicate with project teams, clients and contractors to ensure timely document flow.
• Provide general admin and project support for PMs and teams.
• Perform QA/QC checks on project documentation.

Skills

Attention to detail

Relationship building

Communication

Planning & time management

Education

High school diploma or GED

Associate or bachelor’s degree (business/finance)

Tools

Procore

ECMS

Auto Cloud Construction

Job description

Clark Nexsen, A JMT Company, is seeking a Construction Administration Coordinator to support project managers with document workflows during the construction administration phase.

Responsibilities include coordinating submittals and RFIs across platforms, tracking timelines, and maintaining accurate project records while assisting in meetings and communications with clients and contractors.