Construction Administration Coordinator

Clark Nexsen, A JMT Company; Virginia (MN); On-site; USD 33,062 - 39,950; Full time

Job summary

Clark Nexsen, A JMT Company, is seeking a Construction Administration Coordinator to support project managers with document workflows during the construction administration phase.

Responsibilities include coordinating submittals and RFIs across platforms, tracking timelines, and maintaining accurate project records while assisting in meetings and communications with clients and contractors.

Qualifications

• High school diploma or GED required.
• Familiarity with construction industry beneficial.
• 4 years of administrative experience in architectural/engineering/construction firm.

Responsibilities

• Support Project Managers with document workflows during Construction Administration.
• Coordinate submittal and RFI workflows across platforms (Procore, Auto Cloud Construction, ECMS).
• Monitor review timelines and follow up to ensure timely responses.
• Manage multiple projects concurrently and balance priorities.
• Track and support change order reviews and prepare change orders.
• Maintain accurate project documentation in firm systems.
• Prepare project reports for construction progress.
• Support construction meetings and document outcomes.
• Communicate with project teams, clients and contractors to ensure timely document flow.
• Provide general admin and project support for PMs and teams.
• Perform QA/QC checks on project documentation.

Skills

Attention to detail

Relationship building

Communication

Planning & time management

Education

High school diploma or GED

Associate or bachelor’s degree (business/finance)

Tools

Procore

ECMS

Auto Cloud Construction

Job description

Job Description

Join Clark Nexsen, a JMT Company, and become part of a dynamic, collaborative team dedicated to delivering exceptional service to our clients—while making a meaningful impact on our communities and the world through the projects we help bring to life.

Position summary: The Construction Administration Coordinator supports project managers by ensuring project documentation is accurately processed, tracked, and communicated throughout the bidding and construction phases.

Compensation for this position is $24.00 - $29.00 an hour, commensurate with experience, education and certifications. The provided range is a good faith estimate based on the requirements described within the job description. We notice that we receive a wide variety of applicants and recognize that the person selected may be less experienced or more experienced. If so, the actual salary range may vary from the estimate provided.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities

• Support Project Managers with document workflows during the Construction Administration phase of design projects.
• Coordinate submittal and RFI workflows across multiple platforms (e.g., Procore, Auto Cloud Construction, ECMS), ensuring accurate logging, routing, and tracking within the firm’s project management system.
• Monitor review timelines and follow up with project team members to ensure timely completion and response to project documentation.
• Manage multiple projects concurrently, balancing priorities to support timely document coordination and delivery.
• Track and support the review of change order proposals and prepare change orders.
• Maintain accurate and up-to-date project documentation within firm systems.
• Prepare project reports to support monitoring of construction phase progress.
• Support construction meetings, including coordination and documentation as needed.
• Communicate with project teams, clients, and contractors to facilitate timely document flow and responses.
• Provide general administrative and project support for Project Managers and project teams.
• Perform quality assurance/quality control (QA/QC) checks to ensure project documentation is accurate, complete, and consistent with project requirements.

Nonessential Functions and Responsibilities

• Perform other related duties as assigned.

Required Skills

• Attention to Detail and Quality Service
• Building Relationships and Teamwork
• Communication
• Planning and Organizing/ Time Management

Required Experience

• High school diploma or GED equivalent is required.
• Familiarity with construction industry.
• 4 years of administrative experience in an architectural, engineering, or construction firm.

Qualifications Preferred

• Associate or bachelor’s Degree in a business/accounting/finance-related field.
• Certified Design Firm Administrator (CDFA).
• Construction Documents Technologist (CDT).
• Construction Contract Administrator (CCCA).

Working Conditions

Work is performed within a general office environment 95% of the time. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.