Construction Document Coordinator

VIP Systems, Inc.; Florida; On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Competitive salary

Full-time, year-round employment

Paid holidays and PTO

Professional training and career dev.

Supportive, team-oriented environment

Advancement opportunities

Job summary

VIP Systems is seeking a Construction Document Coordinator to support the Project Management team by overseeing project documentation from pre construction through project closeout. This role ensures records are accurate, tracks revisions, and coordinates documentation across multiple active projects.

The ideal candidate thrives in a fast-paced construction environment, is highly organized, and understands the importance of document control for successful project execution.

Qualifications

• Minimum of 2 years of experience in construction document control, project coordination, project administration, or a similar role.
• Experience supporting electrical, low-voltage, or commercial construction projects is highly preferred.

Responsibilities

• Manage and organize project documentation across multiple active construction projects.
• Maintain current drawings, specifications, addenda, revision logs, and document registers.
• Upload and distribute project documents using Procore or other CM platforms.
• Prepare, submit, and track RFIs, submittals, shop drawings, and closeout documents.
• Coordinate documentation with project team members and stakeholders.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Multitasking

Bilingual English/Spanish

Tools

Procore

Microsoft Outlook

Microsoft Word

Excel

Adobe Acrobat

Job description

Miramar, United States | Posted on 07/27/2026

• Salary $25.00 - $28.00 Salary based on experience
• City Miramar
• State/Province Florida
• Country United States

Job Description

About VIP Systems
VIP Systems is a leading South Florida systems integratorspecializing in electrical and low-voltage technology solutionsfor luxury residential, multifamily, commercial, and mixed-usedevelopments. We partner with developers, architects, engineers,and general contractors to deliver complex technologyinfrastructure, including structured cabling, security, accesscontrol, surveillance, networking, and integrated buildingsystems.
Our success is built on technical excellence,strong project management, and exceptional document controlthroughout every phase of construction.

Position Overview

VIP Systems isseeking a highly organized and detail-oriented ConstructionDocument Coordinator to support ourProject Management team by overseeing project documentation frompre construction through project closeout. This role isresponsible for maintaining accurate project records,coordinating document workflows, tracking revisions, managingsubmittals and RFIs, assisting with permitting and inspections,and ensuring project teams always have access to the latestapproved information. The idealcandidate thrives in a fast-paced construction environment,enjoys working with highly organized systems, and understandsthe importance of document accuracy in successful project execution.

Key Responsibilities Document Control

• Manage andorganize project documentation across multiple activeconstruction projects.
  
• Maintaincurrent drawings, specifications, addenda, bulletins,revision logs, and document registers.
  
• Upload,distribute, and manage project documents using Pro core orother construction management platforms.
  
• Ensure projectteams are working from the latest approved drawings and specifications.
  

Project Documentation

• Prepare,submit, and track Requests for Information (RFIs),submittals, shop drawings, product data, samples, and otherproject documentation.
  
• Maintaindocument logs, transmittal, meeting minutes, correspondence,approval logs, and distribution records.
  
• TrackArchitectural Supplemental Instructions (ASIs), changeorders, field directives, and drawing revisions.
  

Coordination

• Coordinatedocument updates with Project Managers, Superintendents,Engineers, General Contractors, Architects, Vendors,Subcontractors, and Clients.
  
• Follow up withinternal and external stakeholders regarding outstandingapprovals, revisions, and overdue documentation.
  
• Assist withproject reporting, scheduling updates, meeting coordination,and administrative support.
  

Permits & Inspections

• Assist withpermit applications, inspection scheduling, correctionnotices, and jurisdictional documentation.
  
• Maintainpermit logs and ensure required documentation is submittedon time.
  

Project Closeout

• As-built drawings
  
• Operations& Maintenance (O&M) manuals
  
• Equipment warranties
  
• Testing andcommissioning reports
  
• Verify allcloseout documentation is complete, accurate, and submittedaccording to contract requirements.
  

Quality Assurance

• Review projectdocuments for accuracy, completeness, formatting, namingconventions, and version control before distribution.
  
• Maintainorganized electronic and physical project files.
  
• Protectconfidential company and client information while ensuringproper document security.
  

Experience

• Minimum of 2 years of experiencein construction document control, project coordination,project administration, or a similar construction support role.
• Experiencesupporting electrical, low-voltage, security, accesscontrol, CCTV, audio-visual, or commercial constructionprojects are highly preferred.

Technical Knowledge

Strongunderstanding of:

• Constructiondrawings and specifications
• RFIs and submittals
• Shop drawings
• Change ordersand revision tracking
• Constructiondocument workflows
• Projectcloseout documentation

Software Skills

• Experiencewith Pro core or similar construction management software preferred.
• Proficiency inMicrosoft Outlook, Word, Excel, and Adobe Acrobat.
• Experiencemanaging electronic document control systems.

Professional Skills

• Ability toread and interpret construction drawings and technical documentation.
• Exceptionalorganizational skills with strong attention to detail.
• Ability tomanage multiple projects and competing priorities simultaneously.
• Strong writtenand verbal communication skills.
• Self-motivatedwith the ability to work independently while collaboratingeffectively with project teams.
• BilingualEnglish and Spanish are a plus.
  

Preferred Qualifications

• Experience with Pro core document management and workflow automation.
  
• Electrical and low-voltage construction experience.
  
• Permit and inspection coordination.
  
• Submittal, RFI, and change order management.
  
• As-built drawing preparation and project closeout documentation.
  
• Construction scheduling, meeting coordination, and project administration.
  

Why Join VIP Systems?

At VIP Systems, you'll play a critical role in keepingprojects organized, compliant, and moving forward. Your attentionto detail will directly support successful project delivery whileworking alongside experienced project managers and engineers onsome of South Florida's premier developments.

We offer a collaborative environment where organization,professionalism, and continuous improvement are valued, along withopportunities for long-term career growth.

• Competitive salary based on experience
  
• Full-time, year-round employment
  
• Paid holidays and paid time off (PTO)
  
• Professional training and career development opportunities
  
• Supportive, team-oriented work environment
  
• Advancement opportunities within a growing company