Construction Dispatch Administrative Assistant

CRH; City of Albany (NY); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Disability benefits

Group retirement savings program

Health and wellness programs

Job summary

Callanan Industries Inc., a CRH Company, is seeking an Administrative Assistant to provide critical support in a fast-paced construction dispatch office in Albany, NY. The role emphasizes organized filing, payroll processing, reports, and cross-department collaboration.

Strong communication, confidentiality, and proficiency with Microsoft Office are required; experience with certified payrolls is a plus. Regular attendance and pre-employment screenings are expected.

Qualifications

• High school graduate or equivalent.
• Administrative experience.
• Experience with certified payrolls is a plus.

Responsibilities

• Collect and maintain filing system for project documents, contracts, permits, and compliance records.
• Process hired hauler payroll and certified payrolls.
• Prepare reports, spreadsheets, and correspondence as requested.
• Ensure operational records are maintained in accordance with company policies and regulatory requirements.
• Provide back-up support to the customer service team.
• Collaborate with all departments.
• Keep the Customer Service/Dispatch Manager and sales department informed of problems or concerns throughout the day that may require their knowledge or attention.
• Other duties as assigned.

Skills

Organizational skills

Communication

Attention to detail

Confidentiality

Microsoft Office

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Callanan Industries Inc., a CRH Company, is seeking an Administrative Assistant to provide critical support in a fast-paced construction dispatch office in Albany, NY. The role emphasizes organized filing, payroll processing, reports, and cross-department collaboration.

Strong communication, confidentiality, and proficiency with Microsoft Office are required; experience with certified payrolls is a plus. Regular attendance and pre-employment screenings are expected.