Construction Dispatch Administrative Specialist

Callanan-Industrie; City of Albany (NY); On-site; USD 71,635,000 - 77,366,000; Full time

Job summary

Callanan Industries Inc., a CRH Company, is seeking an Administrative Assistant to provide essential administrative support in a fast-paced construction dispatch office in New York. The role involves maintaining project document filing, processing payrolls, and preparing reports while ensuring records comply with company policies and regulations.

You will back up the customer service team, collaborate across departments, and help keep the dispatch and sales teams informed of daily issues.

Qualifications

• High school graduate or equivalent.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite.
• Experience with certified payrolls preferred.

Responsibilities

• Collect and maintain filing system for project documents, contracts, permits, and compliance records.
• Process hired hauler payroll and certified payrolls.
• Prepare reports, spreadsheets, and correspondence as requested.
• Ensure operational records are maintained in accordance with company policies and regulatory requirements.
• Provide back-up support to the customer service team.
• Collaborate with all departments.
• Keep managers informed of problems or concerns throughout the day.

Skills

Strong organizational skills

Excellent verbal and written沟通 skills

Attention to detail

Maintaining confidentiality

Microsoft Office Suite

Education

High school graduate or equivalent

Tools

Microsoft Office Suite (Word, Excel, Outlook, Teams)

Job description

Callanan Industries Inc., a CRH Company, is seeking an Administrative Assistant to provide essential administrative support in a fast-paced construction dispatch office in New York. The role involves maintaining project document filing, processing payrolls, and preparing reports while ensuring records comply with company policies and regulations.

You will back up the customer service team, collaborate across departments, and help keep the dispatch and sales teams informed of daily issues.