Administrative Assistant

Callanan Industries, Inc.; City of Albany (NY); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Pay range: $25.00–$27.00 per hour

Growth opportunities

Medical, dental and disability plans

Group retirement savings program

Health and wellness programs

Paid time off and holidays

Job summary

Callanan Industries Inc., a CRH Company, is seeking an Administrative Assistant to provide essential support within a fast-paced construction dispatch office in Albany, NY. You will manage project document filing, payroll processing, and reporting while collaborating across departments and maintaining compliance.

The role requires strong organization, communication skills, and attention to detail, with a focus on confidentiality and professional conduct. Pre-employment screenings apply.

Qualifications

• High school diploma or equivalent.
• Administrative experience.
• Experience with certified payrolls is a plus.

Responsibilities

• Maintain filing system for project documents, contracts, permits, and compliance records.
• Process hired hauler payroll and certified payrolls.
• Prepare reports, spreadsheets, and correspondence.
• Ensure operational records are maintained in accordance with company policies and regulatory requirements.
• Provide back-up support to the customer service team.
• Collaborate with all departments and keep managers informed of issues.

Skills

Organizational skills

Verbal communication

Written communication

Customer service

Attention to detail

Confidentiality

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Callanan Industries Inc., a CRH Company, is a leading supplier of paving materials and construction services in New York State. We provide a complete range of high-quality aggregates, asphalt, ready-mix concrete products, and construction paving services to state, federal, municipal, commercial, and private customers. Callanan has been in business since 1883 and would not have such a long and successful track record were it not for our employees. We consider our employees our greatest strength, and we constantly strive to improve as an employer. We live by the saying, "We Make Safety Our Family Business." Safety is a core value, and employees support one another to promote a culture of safety throughout the company.

Job Description Summary

The Administrative Assistant provides critical administrative support within a fast-paced construction dispatch office.

Essential Functions

• Collect and maintain filing system for project documents, contracts, permits, and compliance records.
• Process hired hauler payroll and certified payrolls.
• Prepare reports, spreadsheets, and correspondence as requested.
• Ensure operational records are maintained in accordance with company policies and regulatory requirements.
• Provide back-up support to the customer service team.
• Collaborate with all departments.
• Keep the Customer Service/Dispatch Manager and sales department informed of problems or concerns throughout the day that may require their knowledge or attention.
• Other duties as assigned.

Requirements

• Strong organizational skills
• Excellent verbal and written communication skills.
• Ability to work effectively under pressure and adapt to changing priorities.
• Strong customer service orientation.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and professionalism.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience with certified payrolls preferred.
• Regular and predictable attendance at assigned times is required.
• Pre employment screenings are required.

Education/Experience

• High school graduate or equivalent
• Administrative experience
• Experience with certified payrolls is a plus

What CRH Offers You

• Pay range is $25.00-$27.00/hour
• A culture that values opportunity for growth, development and internal promotion
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• Highly competitive pay
• Paid time off, sick time, paid holidays
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion

About CRH

CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.

Callanan Industries, Inc., a CRH Company, is an affirmative action and equal opportunity employer.

EOE/Vet/Disability