Construction Administrative Assistant: Dispatch & Payroll

Callanan Industries, Inc.; City of Albany (NY); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Pay range: $25.00–$27.00 per hour

Growth opportunities

Medical, dental and disability plans

Group retirement savings program

Health and wellness programs

Paid time off and holidays

Job summary

Callanan Industries Inc., a CRH Company, is seeking an Administrative Assistant to provide essential support within a fast-paced construction dispatch office in Albany, NY. You will manage project document filing, payroll processing, and reporting while collaborating across departments and maintaining compliance.

The role requires strong organization, communication skills, and attention to detail, with a focus on confidentiality and professional conduct. Pre-employment screenings apply.

Qualifications

• High school diploma or equivalent.
• Administrative experience.
• Experience with certified payrolls is a plus.

Responsibilities

• Maintain filing system for project documents, contracts, permits, and compliance records.
• Process hired hauler payroll and certified payrolls.
• Prepare reports, spreadsheets, and correspondence.
• Ensure operational records are maintained in accordance with company policies and regulatory requirements.
• Provide back-up support to the customer service team.
• Collaborate with all departments and keep managers informed of issues.

Skills

Organizational skills

Verbal communication

Written communication

Customer service

Attention to detail

Confidentiality

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Callanan Industries Inc., a CRH Company, is seeking an Administrative Assistant to provide essential support within a fast-paced construction dispatch office in Albany, NY. You will manage project document filing, payroll processing, and reporting while collaborating across departments and maintaining compliance.

The role requires strong organization, communication skills, and attention to detail, with a focus on confidentiality and professional conduct. Pre-employment screenings apply.