Construction Contracts & Admin Specialist

ready5restoration; Town of Florida (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

ready5restoration is seeking a Contract Coordinator to create and manage contracts from start to finish and provide administrative support to the Office Manager and Production Teams.

The role involves answering customer calls, leading lead intake, setting up new jobs, and handling change orders, subcontract agreements, and invoicing using QuickBooks and DASH. Strong data entry and Excel skills are essential.

Qualifications

• 3 years of administrative support in a fast-paced construction/insurance restoration or claims management environment.
• Experience with collections preferred.
• Excellent data entry and mathematical skills.
• Strong Excel and other Microsoft applications are required.
• Excellent customer service skills.
• Able to work independently and handle multiple priorities with attention to detail.
• Must communicate financial information in sound business language.

Responsibilities

• Set up new jobs in DASH and Xactimate.
• Prepare and track receipt of signed contracts.
• Track owner change orders including supplements and ensure receipt of signed change orders.
• Produce subcontract agreements.
• Process invoices in QuickBooks & DASH.
• Prepare and distribute weekly job lists.
• Prepare and distribute Job Cost Detail reports.
• Assist with reconciling Credit Card Statements.
• Assist in maintaining accurate WIP reports with Office Manager.
• Follow up on collections.
• Manage documentation in DASH.
• Manage mortgage company claims process.

Skills

Customer service

Data entry

Attention to detail

Education

3 years administrative support in construction/insurance restoration or claims management

Tools

DASH

Xactimate

QuickBooks

Excel

Job description

ready5restoration is seeking a Contract Coordinator to create and manage contracts from start to finish and provide administrative support to the Office Manager and Production Teams.

The role involves answering customer calls, leading lead intake, setting up new jobs, and handling change orders, subcontract agreements, and invoicing using QuickBooks and DASH. Strong data entry and Excel skills are essential.