Contracts Coordinator: Precision, Process & Growth

Design and Production Incorporated; Lorton (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Design and Production Incorporated is seeking a Contracts Coordinator to provide administrative and operational support to the Contracts Department. You will track contract actions, maintain files, and ensure smooth document flow across estimating, project management, and finance.

The role requires organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Procore experience and strong Excel skills are highly valued.

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent professional experience.
• 1-3 years of administrative, coordination, contracts, or office support experience.
• Strong proficiency in Microsoft Excel, including formulas, sorting, filtering, and data organization.
• Proficiency with Microsoft Office Suite (Word, Outlook, and PowerPoint).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail and accuracy.

Responsibilities

• Provide administrative and organizational support to the Contracts Manager, helping track and coordinate contract actions, documentation, and follow-up items.
• Maintain contract files, logs, and key records, ensuring documentation is organized, current, and easily accessible.
• Support collaboration between Contracts, Estimating, Project Management, Finance, and other departments by gathering information and facilitating document flow.
• Assist with proposal, bid, and project startup documentation, as well as contract modifications and project closeout records.
• Maintain Excel-based trackers and other tools used to manage contract and project information.
• Research questions, collect information, and take ownership of assigned tasks, escalating issues when guidance is needed.
• Support special projects and process improvement initiatives within the Contracts Department.

Skills

Excel proficiency

Organizational skills

Time management

Written and verbal communication

Multitasking

Education

Associate or Bachelor's degree preferred

Tools

Procore

CRM

ERP

Job description

Design and Production Incorporated is seeking a Contracts Coordinator to provide administrative and operational support to the Contracts Department. You will track contract actions, maintain files, and ensure smooth document flow across estimating, project management, and finance.

The role requires organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Procore experience and strong Excel skills are highly valued.