Contracts Coordinator — Administrative & Project Support

Design and Production Incorporated; Springfield (VA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401K

Paid vacation

Holidays

Corporate discounts

Job summary

Design and Production Incorporated, a renowned builder of museum experiences, seeks a Contracts Coordinator to provide administrative support to the Contracts Department and coordinate contract-related activities across estimating, project management, and finance. The role emphasizes accuracy, organization, and proactive task advancement.

The ideal candidate has 1–3 years of relevant experience, strong Excel skills, and familiarity with contract management processes.

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent professional experience.
• 1–3 years of administrative, coordination, contracts, or office support experience.
• Strong proficiency in Excel, including formulas, sorting, filtering, and data organization.
• Proficiency with Microsoft Office Suite (Word, Outlook, and PowerPoint).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail and accuracy.

Responsibilities

• Provide administrative and organizational support to the Contracts Manager, helping track and coordinate contract actions, documentation, and follow-up items.
• Maintain contract files, logs, and key records, ensuring documentation is organized, current, and easily accessible.
• Support collaboration between Contracts, Estimating, Project Management, Finance, and other departments by gathering information and facilitating document flow.
• Assist with proposal, bid, and project startup documentation, as well as contract modifications and project closeout records.
• Maintain Excel-based trackers and other tools used to manage contract and project information.
• Research questions, collect information, and take ownership of assigned tasks, escalating issues when guidance is needed.
• Support special projects and process improvement initiatives within the Contracts Department.

Skills

Microsoft Excel

Microsoft Office

Education

Associate's or Bachelor's degree

Tools

Procore

CRM

ERP

Job description

Design and Production Incorporated, a renowned builder of museum experiences, seeks a Contracts Coordinator to provide administrative support to the Contracts Department and coordinate contract-related activities across estimating, project management, and finance. The role emphasizes accuracy, organization, and proactive task advancement.

The ideal candidate has 1–3 years of relevant experience, strong Excel skills, and familiarity with contract management processes.