Construction Compliance & Licensing Specialist

Socket.dev; Carol Stream (IL); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

401K match up to 6%

Health insurance

Life insurance

Short- and long-term disability

PTO + sick leave + floating holiday

10 paid holidays

Growth opportunities

Job summary

Concordia Wireless is seeking a Compliance & Licensing Coordinator, Construction to manage licenses, state requirements, and documentation for construction projects in Carol Stream, IL. This in-office role reports to the Compliance team and supports security, safety, and regulatory compliance across multiple municipalities.

The ideal candidate will coordinate licenses, renewals, and vendor documentation, while creating SOPs and maintaining our compliance trackers.

Qualifications

• Expert level of using AI tools to frame problems and package findings.
• 0
• Experience with Avetta contractor and safety compliance software.
• Experience with contract review and redlining.
• Written SOP documentation; construction industry experience preferred.
• Knowledge of GC application process in varying municipalities.
• Strong research and problem solving skills.
• Excellent organizational and follow-up skills.
• Strong attention to detail and ability to work with regulatory documents.
• Ability to manage multiple applications, deadlines, and open issues simultaneously.
• Strong written and verbal communication skills.
• Proficiency with MS Office (Excel, Outlook, Word, Teams).

Responsibilities

• Manage applications and renewals for General Contractor and Electrical Contractor licenses in municipalities.
• Research state licensing requirements, renewal requirements, continuing education requirements, fees, and deadlines.
• Coordinate signatures, affidavits, certificates, corporate documents, and supporting documentation.
• Maintain a master licensing tracker showing status, expiration dates, renewal dates, responsible individuals, fees, and outstanding items.
• Create standard operating procedures to support corporate compliance and licensing initiatives.
• Review and redline MSA and NDA documents when required.
• Manage the company's contractor compliance from initial submission through approval and ongoing maintenance.
• Review requirements and translate them into clear internal checklists and action items.
• Gather required documentation from internal departments, management, insurance providers, bonding companies, safety personnel, IT/cybersecurity personnel, and other stakeholders.
• Prepare and submit documentation through the vendor portal.
• Coordinate bonds when required and track their status through completion.
• Collect and maintain documentation demonstrating compliance with field safety requirements, including safety programs and training records.
• Coordinate with personnel to obtain documentation demonstrating cybersecurity and information-security requirements.
• Review documents for completeness, signatures, dates, coverage limits, and other required information.
• Identify missing or incomplete requirements and follow up with the appropriate party.
• Maintain a centralized compliance tracker showing each requirement, responsible party, submission date, expiration date, and current status.
• Develop and maintain standardized checklists, templates, and procedures to make the compliance process repeatable and efficient.

Skills

AI platforms

Avetta software

Contract review

SOP documentation

Construction experience

GC process knowledge

Research skills

Follow-up

Attention to detail

Regulatory documents

Deadline management

Written communication

Verbal communication

MS Office

Tools

None

Job description

Concordia Wireless is seeking a Compliance & Licensing Coordinator, Construction to manage licenses, state requirements, and documentation for construction projects in Carol Stream, IL. This in-office role reports to the Compliance team and supports security, safety, and regulatory compliance across multiple municipalities.

The ideal candidate will coordinate licenses, renewals, and vendor documentation, while creating SOPs and maintaining our compliance trackers.