Construction Compliance & Licensing Coordinator - Growth

Concordia Group; Carol Stream (IL); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

401K – company match up to 6%

Healthcare: Medical, Dental, Vision

Company paid life insurance

Short- and long-term disability

PTO and holidays

Growth opportunities

Job summary

Concordia Wireless, a division of Concordia Group, seeks a Compliance & Licensing Coordinator, Construction to lead licensing, SOPs, and compliance initiatives for our Carol Stream in-office team. You will manage contractor licenses, review contracts, and ensure adherence to safety and regulatory standards.

The role includes researching state requirements, maintaining trackers, coordinating signatures, and preparing/vendor submissions.

Qualifications

• Expert level of skill utilizing ChatGPT or other AI platforms to effectively frame problems, assess content, and package findings.
• Experience utilizing Avetta contractor and safety compliance software.
• Experience with contract review and redlining.
• Have written SOP documentation; construction industry experience preferred.
• Knowledge of the General Contractor application process in varying municipalities.
• Strong research and problem-solving skills.
• Excellent organizational and follow-up skills.
• Strong attention to detail and ability to work with regulatory documents.
• Ability to manage multiple applications, deadlines, and open issues simultaneously.
• Strong written and verbal communication skills.
• Strong with Microsoft Excel, Outlook, Word, Teams.

Responsibilities

• Manage applications and renewals for General Contractor and Electrical Contractor licenses in municipalities.
• Research state licensing requirements, renewal requirements, continuing education requirements, fees, and deadlines.
• Coordinate signatures, affidavits, certificates, corporate documents, and supporting documentation.
• Maintain a master licensing tracker showing status, expiration dates, renewal dates, responsible individuals, fees, and outstanding items.
• Create standard operating procedures to support corporate compliance and licensing initiatives.
• Review and redline MSA and NDA contractual documents when required.
• Manage the company's contractor compliance requirements from submission through approval and ongoing maintenance.
• Gather required documentation from internal departments, management, insurance providers, bonding companies, safety personnel, IT/cybersecurity personnel, and other stakeholders.
• Prepare and submit documentation through the vendor portal.
• Complete or coordinate required forms such as W-9s, COIs, bonds, and other customer-required forms.
• Obtain and maintain evidence of required insurance coverage, as applicable.
• Coordinate bonds when required and track their status through completion.
• Collect and maintain documentation demonstrating compliance with field safety requirements.
• Coordinate with company personnel to obtain documentation demonstrating compliance with cybersecurity and information-security requirements.
• Review documents for completeness, signatures, dates, coverage limits, and other required information before submission.
• Identify missing or incomplete requirements and follow up with the appropriate internal or external party.
• Maintain a centralized compliance tracker showing each requirement, responsible party, submission date, expiration date, and current status.
• Develop and maintain standardized checklists, templates, and procedures to make the compliance process repeatable and efficient.

Skills

AI framing problems

Contract review

Redlining

SOP documentation

Municipal licensing

Research & problem‑solving

Organization & follow-up

Detail orientation

Deadlines management

Written & verbal communication

MS Office suite

Tools

Avetta

Microsoft Excel

Outlook

Word

Teams

Job description

Concordia Wireless, a division of Concordia Group, seeks a Compliance & Licensing Coordinator, Construction to lead licensing, SOPs, and compliance initiatives for our Carol Stream in-office team. You will manage contractor licenses, review contracts, and ensure adherence to safety and regulatory standards.

The role includes researching state requirements, maintaining trackers, coordinating signatures, and preparing/vendor submissions.