Construction Billing Specialist — Invoicing & Cost Validation

ColonialWebb; Richmond (VA); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Competitive salary

Career development

401(k) plan with company match

PTO and paid holidays

Excellent benefits

Employee Assistance Program

Referral incentives

Job summary

ColonialWebb is seeking a Service Billing Specialist in Richmond, VA, to ensure accurate and timely invoicing of labor, materials, equipment, and subcontractor costs. The role partners with technicians, coordinators, managers, vendors, and customers to support billing processes.

The ideal candidate has 3–5 years in billing or accounting within construction or service industries, strong analytical skills, and proficiency with Service Titan, Penta, OnBase, Excel, and Outlook. EOE M/F/D/V is noted.

Qualifications

• 3-5 years of experience in billing, accounting, or administrative support.
• Experience in construction, service, or trades industry preferred.
• Familiarity with service orders, labor billing, purchase orders, and job costing preferred.
• Strong attention to detail and problem solving.

Responsibilities

• Review and prepare service work orders for billing.
• Verify labor, material, equipment, and subcontractor costs.
• Create accurate invoice documentation and process customer billing requirements.
• Research and resolve billing discrepancies and exceptions.
• Collaborate with technicians, coordinators, managers, vendors, and customers.
• Maintain billing records and support documentation.
• Monitor billing queues and aging work orders.

Skills

Billing

Accounting

Customer service

Attention to detail

Communication skills

Excel

Outlook

Education

High School Diploma or equivalent

Tools

Service Titan

Penta

OnBase

Excel

Outlook

Job description

ColonialWebb is seeking a Service Billing Specialist in Richmond, VA, to ensure accurate and timely invoicing of labor, materials, equipment, and subcontractor costs. The role partners with technicians, coordinators, managers, vendors, and customers to support billing processes.

The ideal candidate has 3–5 years in billing or accounting within construction or service industries, strong analytical skills, and proficiency with Service Titan, Penta, OnBase, Excel, and Outlook. EOE M/F/D/V is noted.