Construction Billing Specialist: Invoices & Project Reporting

Clark Associates, Inc.; Lancaster (Lancaster County); On-site; USD 42,000 - 64,000; Full time

Job summary

Clark Associates, Inc. seeks a contract invoicing specialist to prepare and review invoices for construction projects in Lancaster. You will ensure timely billings aligned with contract terms and coordinate with project managers and internal teams.

Responsibilities include processing monthly progress invoices (AIA and standard), handling customer inquiries, tracking deposits, and supporting cost control and financial projections.

Qualifications

• 1-3 years of construction billing experience.
• Experience with AIA style invoices is preferred.
• Strong communication and time-management skills.

Responsibilities

• Compile, track and process monthly project progress invoices, including AIA style and standard invoices.
• Provide invoice support and respond to customer or general contractor inquiries to finalize invoices by month end.
• Identify, prepare and track project customer deposits, design or specialty billings.
• Assist Senior Management with contract administration, cost control and financial projections.
• Assist with lien waivers, preliminary notices, bond notices, or periodic billing as required.
• Provide support on invoice, project or billing inquiries from Accounts Receivable Specialist, PMs, or other internal stakeholders.
• Participate in monthly work in process and retention billing meetings.
• Work closely with Project Managers and Company Management to understand contract and billing terms and status on contracts.
• Compile project completion financial reports.
• Perform ad hoc analyses and reporting as requested.

Skills

Billing

Invoicing

Accounts Receivable

Communication

Time Management

Construction Billing

Job description

Clark Associates, Inc. seeks a contract invoicing specialist to prepare and review invoices for construction projects in Lancaster. You will ensure timely billings aligned with contract terms and coordinate with project managers and internal teams.

Responsibilities include processing monthly progress invoices (AIA and standard), handling customer inquiries, tracking deposits, and supporting cost control and financial projections.