Construction Billing Specialist

Beacon Hill Staffing Group; Yountville (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Beacon Hill Staffing Group is seeking a detail-oriented Construction Billing Specialist to support customer billing, accounts receivable, and project accounting activities. You will work closely with Project Management and Finance to ensure invoices are prepared accurately, submitted on time, and collected promptly.

Based in California, you will set up new customers, prepare T&M and progress billings, gather documentation, and manage pay applications such as AIA when required.

Qualifications

• 4+ years of billing, accounts receivable, or related accounting experience.
• Construction industry billing experience preferred.
• AIA pay applications and lien waivers experience preferred.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with Foundation or Textura is a plus.

Responsibilities

• Set up new customers and projects in the accounting system and enter change orders.
• Prepare T&M, fixed-price, and progress billings for construction and maintenance projects.
• Prepare AIA-style pay applications when required.
• Gather supporting documentation, including timesheets, material receipts, and subcontractor invoices.
• Submit invoices through customer portals and platforms such as Textura.
• Coordinate with Project Management to review invoices and resolve discrepancies.
• Track lien waivers and other required billing documentation.
• Maintain billing logs and monitor invoices from submission through payment.
• Review AR aging and follow up on past-due invoices by phone and email.
• Apply customer payments and assist with cash flow documentation.
• Maintain accurate and organized billing records.
• Assist with additional accounting and administrative responsibilities as needed.

Skills

Billing & AR proficiency

Attention to detail

Organizational skills

Multitasking

Excellent written and verbal comunic

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Foundation

Textura

Job description

We are seeking a detail-oriented Construction Billing Specialist to support customer billing, accounts receivable, and project accounting activities. This position will work closely with Project Management and Finance to ensure invoices are prepared accurately, submitted on time, and collected promptly.

Responsibilities

• Set up new customers and projects in the accounting system and enter change orders
• Prepare T&M, fixed-price, and progress billings for construction and maintenance projects
• Prepare AIA-style pay applications when required
• Gather supporting documentation, including timesheets, material receipts, and subcontractor invoices
• Submit invoices through customer portals and platforms such as Textura
• Coordinate with Project Management to review invoices and resolve discrepancies
• Track lien waivers and other required billing documentation
• Maintain billing logs and monitor invoices from submission through payment
• Review AR aging and follow up on past-due invoices by phone and email
• Apply customer payments and assist with cash flow documentation
• Maintain accurate and organized billing records
• Assist with additional accounting and administrative responsibilities as needed

Qualifications

• 4+ years of billing, accounts receivable, or related accounting experience
• Construction industry billing experience preferred
• Experience with AIA pay applications and lien waivers preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Proficiency with Microsoft Excel, Word, and Outlook
• Experience with Foundation, Textura, or similar construction accounting software is a plus

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.