Construction Billing Specialist — Accurate Invoicing & AR

Beacon Hill Staffing Group; Yountville (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Beacon Hill Staffing Group is seeking a detail-oriented Construction Billing Specialist to support customer billing, accounts receivable, and project accounting activities. You will work closely with Project Management and Finance to ensure invoices are prepared accurately, submitted on time, and collected promptly.

Based in California, you will set up new customers, prepare T&M and progress billings, gather documentation, and manage pay applications such as AIA when required.

Qualifications

• 4+ years of billing, accounts receivable, or related accounting experience.
• Construction industry billing experience preferred.
• AIA pay applications and lien waivers experience preferred.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with Foundation or Textura is a plus.

Responsibilities

• Set up new customers and projects in the accounting system and enter change orders.
• Prepare T&M, fixed-price, and progress billings for construction and maintenance projects.
• Prepare AIA-style pay applications when required.
• Gather supporting documentation, including timesheets, material receipts, and subcontractor invoices.
• Submit invoices through customer portals and platforms such as Textura.
• Coordinate with Project Management to review invoices and resolve discrepancies.
• Track lien waivers and other required billing documentation.
• Maintain billing logs and monitor invoices from submission through payment.
• Review AR aging and follow up on past-due invoices by phone and email.
• Apply customer payments and assist with cash flow documentation.
• Maintain accurate and organized billing records.
• Assist with additional accounting and administrative responsibilities as needed.

Skills

Billing & AR proficiency

Attention to detail

Organizational skills

Multitasking

Excellent written and verbal comunic

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Foundation

Textura

Job description

Beacon Hill Staffing Group is seeking a detail-oriented Construction Billing Specialist to support customer billing, accounts receivable, and project accounting activities. You will work closely with Project Management and Finance to ensure invoices are prepared accurately, submitted on time, and collected promptly.

Based in California, you will set up new customers, prepare T&M and progress billings, gather documentation, and manage pay applications such as AIA when required.