Billing Coordinator

Evolving Solution Services; Fort Myers (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

Evolving Solution Services in Florida seeks a Billing Coordinator to ensure accurate, timely invoicing and payment collection for construction projects. You will work closely with project managers, accounting, and clients to verify billing details and resolve discrepancies, supporting cash flow and client satisfaction.

The role requires organizing billing records, monitoring receivables, and improving electronic billing systems to streamline processes across the team.

Qualifications

• Experience with electronic billing systems in construction; invoicing and AR management.
• Proficient in Excel and able to audit billing data and generate reports.

Responsibilities

• Process electronic billing for construction projects, ensuring accuracy and contract compliance.
• Coordinate with project managers and accounting staff to gather documentation and verify billing information.
• Monitor accounts receivable and follow up on outstanding invoices to ensure timely payments.
• Maintain detailed and organized billing records and reports for audits.
• Resolve billing discrepancies and respond to client inquiries.
• Assist in implementing and improving electronic billing systems and procedures.
• Collaborate with subcontractors and vendors to confirm billing details and payment schedules.

Skills

electronic billing

billing processes

accounts receivable

organization

communication

Education

Associate/Bachelor’s degree in Accounting/Finance

Tools

Billing software

Microsoft Excel

Construction billing ERP

Job description

The Billing Coordinator plays a critical role in ensuring the accuracy and timeliness of billing processes within the construction industry. This position is responsible for managing electronic billing systems to facilitate seamless invoicing and payment collection from clients and subcontractors. The role requires close collaboration with project managers, accounting teams, and clients to verify billing details and resolve discrepancies efficiently. By maintaining organized billing records and monitoring outstanding accounts, the Billing Coordinator supports the financial health and cash flow of the organization. Ultimately, this position contributes to the smooth financial operations that enable successful project completion and client satisfaction.

Minimum Qualifications:

• Proven experience with electronic billing systems, preferably within the construction industry.
• Strong understanding of billing processes, invoicing, and accounts receivable management.
• Proficiency in Microsoft Office Suite, especially Excel, and billing software relevant to construction.
• Excellent organizational skills and attention to detail.
• Effective communication skills to interact with internal teams and external clients.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 3-5 years of experience with construction project management software and ERP systems.
• Knowledge of construction contracts and billing terms.
• Familiarity with regulatory compliance related to construction billing and payments.
• Ability to analyze financial data and generate billing reports.

Responsibilities:

• Manage and process electronic billing for construction projects, ensuring accuracy and compliance with contract terms.
• Coordinate with project managers and accounting staff to gather necessary documentation and verify billing information.
• Monitor accounts receivable and follow up on outstanding invoices to ensure timely payments.
• Maintain detailed and organized billing records and reports for internal and external audits.
• Resolve billing discrepancies and respond to client inquiries related to invoices and payments.
• Assist in the implementation and improvement of electronic billing systems and procedures.
• Collaborate with subcontractors and vendors to confirm billing details and payment schedules.

Skills:

The required skill of electronic billing is utilized daily to accurately generate and submit invoices through digital platforms, ensuring timely payment cycles. Strong organizational and communication skills enable the Billing Coordinator to coordinate effectively with project teams and clients, resolving any billing issues promptly. Proficiency in software tools supports the management of billing data and the preparation of detailed reports for financial tracking. Preferred skills such as knowledge of construction contracts and ERP systems enhance the ability to interpret billing terms and integrate billing processes with broader project management workflows. Together, these skills ensure the Billing Coordinator can maintain efficient billing operations that support the company’s financial stability and client relationships.