Billing and Accounts Receivable Specialist

O+D Builders; New York (NY); Hybrid; USD 34,000 - 55,000; Part time

Job summary

O+D Builders is seeking a part-time Billing and Accounts Receivable Specialist based in New York, NY with hybrid work flexibility. You will prepare AIA-based client billings, review subcontractor invoices, and manage receivables to support timely cash flow.

The role requires coordinating with project managers and the finance team to ensure alignment between contracts, progress, and invoicing. Ideal candidates have strong AR skills, experience with Sage, attention to detail, and the ability to

Qualifications

• Billing and accounts receivable experience with invoice prep, payments, and collections.
• Experience with Sage software and common office tools.
• GC Pay experience is a plus.
• Strong understanding of basic accounting principles and financial recordkeeping.
• Excellent attention to detail, organization, and time management.
• Clear written and verbal communication with clients and internal stakeholders.
• Ability to work independently in a hybrid environment.
• Experience in construction billing is preferred but not required.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field, or equivalent relevant experience.

Responsibilities

• Prepare AIA-based billing to clients and ensure timely submissions.
• Review subcontractor invoices and waivers for accuracy.
• Track payments and manage accounts receivable against project milestones.
• Reconcile billing records and post payments to the ledgers.
• Follow up on outstanding balances and resolve billing discrepancies with clients.
• Coordinate with project managers and finance to align contracts, project progress, and invoicing.
• Maintain organized financial documentation and support month-end reporting.
• Contribute to continuous improvement of billing processes.

Skills

Billing/AR

Sage software

Attention to detail

Communication

Time management

Independent work

Education

Accounting degree

Tools

Sage

Job description

Company Description

O+D Builders is a construction firm that supports projects from pre-construction and development through final completion with hands-on project management and expert supervision. The company blends time-tested craftsmanship with modern construction practices to deliver projects on schedule, within budget, and to high quality standards. A dedicated team emphasizes clear communication, accountability, and attention to detail at every phase of a build. O+D Builders partners closely with clients to turn their vision into finished spaces they can be proud of.

Role Description

The Billing and Accounts Receivable Specialist is a part-time, hybrid role based in New York, NY, with mainly work-from-home flexibility. This role is responsible for preparing AIA based billing to clients, Reviewing subcontractor invoices and waivers, Overhead invoices, tracking payments, and managing accounts receivable to support accurate, timely cash flow. Day-to-day tasks include reconciling billing records, posting payments, following up on outstanding balances, and resolving billing discrepancies with clients and internal teams. The specialist will coordinate closely with project managers and the finance team to ensure alignment between contracts, project progress, and invoicing. The role also involves maintaining organized financial documentation, supporting month-end reporting, and contributing to continuous improvement of billing processes.

Qualifications

• Strong billing and accounts receivable skills, including invoice preparation, payment application, and collections follow-up.
• Exprience with Sage software and common office tools (e.g., spreadsheets, word processing, and billing systems). GC Pay experience a plus.
• Solid understanding of basic accounting principles, financial recordkeeping, and reconciliation processes.
• Excellent attention to detail, organization, and time management skills to handle multiple projects and deadlines.
• Clear written and verbal communication skills for interacting with clients, vendors, and internal stakeholders.
• Ability to work independently, maintain confidentiality, and exercise sound judgment in a hybrid work environment.
• Experience in construction, contracting, or project-based billing is preferred but not required.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field, or equivalent relevant experience.