Construction Billing & Payroll Specialist

Hillard Electric; Cedar Springs (MI); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health, dental, vision

401(k) plan

Paid time off

Career growth

Family-oriented culture

Stability

Job summary

Hillard Electric, Inc. in Cedar Springs, MI is seeking a Billing & Payroll Administrator to support our Accounting & Administration Team.

The role focuses on accurate customer billing, payroll administration, and general accounting support in a fast-paced construction environment. The ideal candidate has at least two years of experience in billing or payroll, proficiency with Excel, and familiarity with ERP systems such as UKG or Viewpoint Spectrum.

Qualifications

• Minimum of two years of experience in billing, accounting, payroll, or office administration.
• Experience with Certified Payroll.
• Experience in electrical, construction, mechanical, HVAC, plumbing, or contractor industry is strongly preferred.
• Experience with customer billing, project billing, job costing, or construction accounting is strongly preferred.
• Experience with accounting or ERP software.
• Proficient in Microsoft Office, including Excel and Outlook.

Responsibilities

• Prepare and submit customer invoices accurately and on schedule.
• Process time & material, service, and project billings.
• Coordinate billing documentation, including lien waivers and supporting documentation.
• Assist with AIA progress billing administration and related project documentation.
• Monitor customer receivable aging and assist with routine collection activities.
• Work with Project Managers to ensure billing aligns with contract requirements and project progress.
• Maintain accurate customer billing records and electronic documentation.
• Process weekly payroll for field and office employees.
• Review timecards and payroll information for accuracy and completeness.
• Maintain payroll records and ensure confidentiality of employee information.
• Prepare payroll reports and assist with year-end payroll processing.
• Assist in resolving payroll and timekeeping discrepancies.
• Support certified payroll and other payroll compliance reporting as required.
• Assist in month-end accounting activities and reporting.
• Provide cross-functional support within the Accounting & Administration department.
• Assist with purchase order reconciliation, job cost entry, and expense tracking.
• Prepare reports and maintain filing systems.
• Participate in process improvement initiatives to improve efficiency and consistency across billing, payroll, and accounting functions.
• Perform other related duties and special projects as needed.

Skills

Billing

Payroll

Accounting

Office administration

Time management

Attention to detail

Confidentiality

Communication

Tools

UKG

Viewpoint Spectrum

ERP software

Excel

Outlook

Microsoft Office

Job description

Hillard Electric, Inc. in Cedar Springs, MI is seeking a Billing & Payroll Administrator to support our Accounting & Administration Team.

The role focuses on accurate customer billing, payroll administration, and general accounting support in a fast-paced construction environment. The ideal candidate has at least two years of experience in billing or payroll, proficiency with Excel, and familiarity with ERP systems such as UKG or Viewpoint Spectrum.