Construction Billing & Payroll Specialist

Crete United; Cedar Springs (MI); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Employer-paid health/dental/vision

401(k) with company match

PTO and paid holidays

Opportunities for growth

Family-oriented work environment

Stable, long-term career

Job summary

Hillard Electric in Cedar Springs, MI is seeking a detail-oriented Billing & Payroll Administrator to join our Accounting & Administration Team. This role supports accurate customer billing, payroll administration, and accounting tasks essential to our financial operations.

The ideal candidate is organized, dependable, and thrives in a fast-paced construction environment, maintaining confidentiality, meeting deadlines, and delivering excellent service to customers and colleagues.

Qualifications

• Minimum of two years of billing, accounting, payroll, or admin experience.
• Experience with Certified Payroll.
• Experience in electrical, construction, mechanical, HVAC, plumbing, or contractor industry preferred.
• Experience with customer billing, project billing, job costing, or construction accounting preferred.
• Experience with accounting or ERP software.
• Proficient in Microsoft Office, including Excel and Outlook.
• Strong organizational, communication, and time management skills.
• Attention to detail and confidentiality.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Prepare and submit customer invoices accurately and on schedule.
• Process time & material, service, and project billings.
• Coordinate billing documentation, including lien waivers and supporting documentation.
• Assist with AIA progress billing administration and related project documentation.
• Monitor customer receivable aging and assist with routine collection activities.
• Work closely with Project Managers to ensure billing aligns with contract requirements and project progress.
• Maintain accurate customer billing records and electronic documentation.
• Process weekly payroll for field and office employees.
• Review employee timecards and payroll information for accuracy and completeness.
• Maintain payroll records and ensure confidentiality of employee information.
• Prepare payroll reports and assist with year-end payroll processing.
• Assist in resolving payroll and timekeeping discrepancies.
• Support certified payroll and other payroll compliance reporting as required.
• Assist with month-end accounting activities and reporting as needed.
• Provide cross-functional support within the Accounting & Administration department.
• Assist with purchase order reconciliation, job cost entry, and expense tracking.
• Prepare reports and maintain electronic and filing systems.
• Participate in process improvement initiatives to improve efficiency and consistency across billing, payroll, and accounting functions.
• Perform other related duties and special projects as needed.

Skills

Billing

Payroll

Accounting

Project billing

Job costing

Organization

Time management

Communication

Confidentiality

Attention to detail

Tools

UKG

Viewpoint Spectrum

ERP software

Microsoft Excel

Outlook

Job description

Hillard Electric in Cedar Springs, MI is seeking a detail-oriented Billing & Payroll Administrator to join our Accounting & Administration Team. This role supports accurate customer billing, payroll administration, and accounting tasks essential to our financial operations.

The ideal candidate is organized, dependable, and thrives in a fast-paced construction environment, maintaining confidentiality, meeting deadlines, and delivering excellent service to customers and colleagues.