Construction Billing & Compliance Specialist

bkimechanical; Conyers (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Batchelor & Kimball, based in Conyers, GA, seeks a Billing Compliance Coordinator to support the Construction Billing Team by coordinating COIs, lien waivers, and other compliance documents required for customer billing and pay applications.

Position focuses on collecting, reviewing, and organizing documentation to prevent delays, maintain timely billings, and keep accurate records. Strong detail orientation and communication with subcontractors and internal teams are essential.

Qualifications

• Strong organizational and follow-up skills with the ability to manage multiple projects, document requests, and deadlines at the same time.
• High attention to detail and the ability to review documents for completeness, accuracy, dates, signatures, and project-specific requirements.
• Strong verbal, written, and interpersonal communication skills, including professional follow-up with internal and external contacts.
• Ability to work collaboratively with billing personnel while independently managing assigned documentation responsibilities.
• Ability to prioritize work in a fast-paced construction office environment and meet billing and closing deadlines with accuracy.
• Working knowledge of Microsoft Excel, Word, Outlook, and electronic document management or tracking systems; ability to use technology to streamline processes.
• Exceptional customer service skills and a demonstrated ability to be a dependable team player.
• Ability to learn construction billing terminology, lien waiver requirements, insurance documentation, customer portals, and company procedures.

Responsibilities

• Review customer contracts, billing instructions, and project requirements to identify required COIs, lien waivers, and related supporting documentation.
• Coordinate with insurance providers, subcontractors, vendors, project teams, customers, and internal departments to obtain required documents.
• Prepare, request, collect, and track conditional and unconditional lien waivers as required for customer billing and pay applications.
• Collect and track Certificates of Insurance and supporting documentation for billing submissions.
• Verify that received documents are complete, accurate, current, and consistent with billing or contractual requirements; elevate exceptions for resolution.
• Maintain organized electronic records and tracking logs for documentation received, submitted, pending, expired, or requiring correction.
• Provide complete supporting documentation in time for inclusion with billings and pay applications.
• Monitor outstanding documentation and follow up proactively to prevent delayed/rejected billings.
• Respond to internal and external questions regarding the status of billing compliance documents.
• Identify recurring documentation issues and recommend practical process improvements that improve billing efficiency and visibility.
• Protect confidential project, customer, vendor, and insurance information and follow established document retention and internal control procedures.
• Conduct research and answer internal and external customer inquiries
• Rely on experience and judgment to manage daily tasks
• Attend cross-functional business initiative meetings as required
• Complete ad-hoc requests from management as needed
• Serve as backup to other areas within finance as identified

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Interpersonal skills

Team player

Excel

Word

Outlook

Document management

Notary Public

Education

High School Diploma or GED

Tools

Electronic document management systems

Job description

Batchelor & Kimball, based in Conyers, GA, seeks a Billing Compliance Coordinator to support the Construction Billing Team by coordinating COIs, lien waivers, and other compliance documents required for customer billing and pay applications.

Position focuses on collecting, reviewing, and organizing documentation to prevent delays, maintain timely billings, and keep accurate records. Strong detail orientation and communication with subcontractors and internal teams are essential.