Construction Billing & AR Specialist (AIA/G702-G703)

Bergen Protective Systems Inc; Englewood Cliffs (NJ); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401(k) with company contribution

Paid time off

Paid holidays

Health insurance

Job summary

Bergen Protective Systems, Inc. in Englewood Cliffs, NJ is seeking a Billing & Accounts Receivable Administrator to manage the full invoicing and receivables cycle on construction projects and recurring service billing.

This role ensures accurate cash flow and timely payments across complex contracts. Responsibilities include monthly AIA progress billing, tracking retainage, coordinating with project managers, managing portals (Textura/GCPay/Procore), and handling collections while maintaining

Qualifications

• 3+ years of billing experience in construction, with hands-on AIA G702/G703 progress billing (required).
• Experience with recurring/service billing (monitoring, inspection, maintenance).
• Proven collections experience and ability to follow up while preserving client relationships.
• Knowledge of retainage, lien waivers, change orders, and schedules of values.
• Strong Excel skills and proficiency with Outlook and Microsoft 365.

Responsibilities

• Prepare and submit monthly AIA progress billing (G702/G703) including values, percent complete, change orders.
• Track retainage by project and pursue release at closeout.
• Coordinate with project managers on each billing cycle.
• Prepare lien waivers, certificates of insurance, and other billing backups.
• Submit pay apps through GC portals and meet billing deadlines.

Skills

Billing experience

Collections

Excel

Outlook

Team coordination

Education

Accounting degree

Tools

Textura

GCPay

Procore

QuickBooks

Job description

Bergen Protective Systems, Inc. in Englewood Cliffs, NJ is seeking a Billing & Accounts Receivable Administrator to manage the full invoicing and receivables cycle on construction projects and recurring service billing.

This role ensures accurate cash flow and timely payments across complex contracts. Responsibilities include monthly AIA progress billing, tracking retainage, coordinating with project managers, managing portals (Textura/GCPay/Procore), and handling collections while maintaining