Construction Billing & AR Specialist

Cogent Analytics; Oklahoma City, Northern (OK, KY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Performance Based Bonus

Job summary

Cogent Analytics in Oklahoma City, OK is seeking a detail-oriented Billing Specialist to manage day-to-day invoicing and accounts receivable within a construction and project-based environment. You will prepare and issue customer invoices, track change orders, monitor AR aging, and coordinate with Estimating, Project Management, and Operations to ensure billings align with contracts and project progress.

This role also supports bookkeeping and financial reporting tasks under the Accounting

Qualifications

• Minimum of two years of experience in billing, accounts receivable, bookkeeping, or a related accounting role.
• Construction, project-based, field services, or contracting industry experience preferred.
• Proficiency with QuickBooks Online or comparable accounting software.
• Strong Microsoft Excel skills.
• Excellent attention to detail with the ability to manage multiple projects and invoices simultaneously.
• Strong written and verbal communication skills, including experience handling customer collections professionally.

Responsibilities

• Prepare and issue customer invoices, including progress and milestone billings for long-term construction and project-based contracts.
• Track, process, and bill approved change orders promptly to ensure all completed work is invoiced accurately.
• Monitor accounts receivable aging, follow up on outstanding invoices, and resolve billing discrepancies with customers.
• Maintain accurate and current accounts receivable records within the company's accounting system.
• Coordinate with Estimating, Project Management, and Operations to ensure billings align with contract terms, approved change orders, and project progress.
• Support billing and recordkeeping requirements for commercial, government, and institutional customers, including compliance with customer-specific invoicing formats and documentation requirements.
• Assist the Accounting Manager with bookkeeping, financial reporting, and other accounting-related administrative duties as assigned.

Skills

Billing

Accounts receivable

Bookkeeping

Excel

QuickBooks Online

Communication

Attention to detail

Tools

QuickBooks Online

Excel

Job description

Cogent Analytics in Oklahoma City, OK is seeking a detail-oriented Billing Specialist to manage day-to-day invoicing and accounts receivable within a construction and project-based environment. You will prepare and issue customer invoices, track change orders, monitor AR aging, and coordinate with Estimating, Project Management, and Operations to ensure billings align with contracts and project progress.

This role also supports bookkeeping and financial reporting tasks under the Accounting