Project Billing & Invoicing Specialist

Coates Field Service, Inc.; Oklahoma City (OK); On-site; USD 48,000 - 64,000; Full time

Job summary

Coates Field Service, Inc. is seeking a full-time Project Billing Specialist in Oklahoma City, OK. The role focuses on client billing, subcontractor invoices, and general accounting support with in-office duties five days a week.

You will coordinate timesheets and expenses, manage monthly billing cycles, and maintain accurate client and project data. Strong Excel and project-based billing experience are preferred.

Qualifications

• High School Diploma is required.
• Associate’s degree in accounting preferred but not required.
• A minimum of four (4) years’ experience working in an Accounting Department is required.
• Must have previous billing experience, preferably in a project-related environment.

Responsibilities

• Coordinate the timely collection, submission, and validation of employee timesheets and expenses.
• Execute the monthly client billing and any subcontractor invoice cycles timely.
• Develop a full understanding of each assigned client’s billing requirements and communicate with CFO regarding status and issues.
• Manage the correctness of project information in the accounting system, including employee assignments, budgets, rates, and client contacts.
• Support the Accounting group as back-up for other positions such as AR/AP and office tasks.

Skills

Excel proficiency

Billing

Accounting basics

Communication

Education

High School Diploma

Associate's degree in accounting

Tools

Microsoft Office

Billing systems

Job description

Coates Field Service, Inc. is seeking a full-time Project Billing Specialist in Oklahoma City, OK. The role focuses on client billing, subcontractor invoices, and general accounting support with in-office duties five days a week.

You will coordinate timesheets and expenses, manage monthly billing cycles, and maintain accurate client and project data. Strong Excel and project-based billing experience are preferred.