Construction Billing & AR/AP Specialist

RoadSafe Traffic Systems; Corpus Christi (TX); On-site; USD 25,000 - 36,000; Full time

Job summary

RoadSafe Traffic Systems in Corpus Christi, TX is seeking a Billing Office Specialist to handle accounts payable and receivable, process invoices, manage payments, and reconcile accounts using billing software. Strong MS Outlook, Excel, Word and attention to detail are essential.

This non-exempt role requires 3–5 years of administrative experience, a high school diploma or GED, and excellent communication skills. Experience with Vista and TCR is a plus.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 3–5 years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are accurate and payments are applied correctly.
• Proficiency in billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts.

Responsibilities

• Answer and direct incoming phone calls to the appropriate personnel or departments.
• Set up jobs in the TCR system and dispatch related tickets to field technicians.
• Add and manage customer pricelists in TCR.
• Review and process work tickets daily for timely documentation.
• Handle police detail requests and payments promptly.
• Ensure payroll and Viewpoint numbers are entered timely for weekly payroll.
• Invoicing of daily rentals, lane closures and flagging operations.
• Enter data/invoicing into customer portals for tracking and reporting.
• Scan customer checks and record deposits in Vista system.
• Process and apply credit card payments accurately.
• Prepare sales quotes and related billing tasks.
• Submit and track purchase order requests.
• Manage Accounts Receivable and Accounts Payable processes.

Skills

Verbal communication

Written communication

Interpersonal skills

Attention to detail

MS Outlook

Excel

Word

Billing software

Account reconciliation

Education

High school diploma or GED

Associate degree preferred

Tools

Vista

TCR

MS Outlook

Excel

Word

Job description

RoadSafe Traffic Systems in Corpus Christi, TX is seeking a Billing Office Specialist to handle accounts payable and receivable, process invoices, manage payments, and reconcile accounts using billing software. Strong MS Outlook, Excel, Word and attention to detail are essential.

This non-exempt role requires 3–5 years of administrative experience, a high school diploma or GED, and excellent communication skills. Experience with Vista and TCR is a plus.