Construction Billing & Office Operations Specialist

RoadSafe Traffic Systems; Humble (TX); On-site; USD 25,000 - 39,000; Full time

Job summary

RoadSafe Traffic Systems is seeking a detail-oriented Billing Office Specialist to manage accounts receivable and payable, process invoices, and reconcile ledgers in a fast-paced construction office environment. Proficiency in MS Outlook, Excel, Word, and billing software is required; Vista and TCR knowledge a plus.

You will handle daily invoicing, payments, and vendor interactions, while ensuring accuracy and timely payroll and financial reporting.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 3-5 years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written and interpersonal skills.
• Proficiency in billing software and accounting systems essential for processing invoices, payments, and reconciliations.

Responsibilities

• Answer and direct incoming phone calls to the appropriate personnel or departments.
• Setup jobs in TCR system and electronically dispatch related tickets to field technicians to perform daily rental set-ups, traffic closures, and flagging operations.
• Add and Manage Customer Pricelists in TCR
• Reviewing and processing work tickets daily to ensure timely and accurate documentation.
• Handling police detail requests from Dispatch and payments in a timely manner.
• Ensuring payroll processing is timely by entering Viewpoint job numbers and submitting on time.
• Daily, Weekly or Monthly invoicing of daily rentals lane closures and flagging operations
• Entering data/invoicing into customer portals as required for accurate tracking and reporting.
• Scanning customer checks and recording deposits using Vista system.
• Process and apply credit card payments efficiently and accurately.
• Prepare sales quotes and handle related billing tasks.
• Submit and track purchase order requests.
• Manage Accounts Receivable and Accounts Payable; reconcile accounts regularly.
• Address and resolve billing inquiries from clients or vendors.
• Assist with Onboarder tasks and New Hire Orientation as needed.

Skills

Attention to detail

Strong communication

Time management

Problem solving

Education

High School Diploma or GED

Associate degree preferred

Tools

Vista

TCR

Billing software

MS Outlook

Excel

Word

Job description

RoadSafe Traffic Systems is seeking a detail-oriented Billing Office Specialist to manage accounts receivable and payable, process invoices, and reconcile ledgers in a fast-paced construction office environment. Proficiency in MS Outlook, Excel, Word, and billing software is required; Vista and TCR knowledge a plus.

You will handle daily invoicing, payments, and vendor interactions, while ensuring accuracy and timely payroll and financial reporting.