Billing Office Specialist

RoadSafe Traffic Systems; Corpus Christi (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

RoadSafe Traffic Systems, Inc. in Corpus Christi, TX, is seeking an Office Specialist to oversee essential office functions with a focus on accounts receivable and payable, invoicing, and payroll support. Proficiency in MS Outlook, Excel, Word, Vista, and TCR is required.

The role involves processing invoices, managing payments, reconciling accounts, and providing general office support in a fast-paced construction-adjacent environment. Training and career growth are available.

Qualifications

• 3-5 years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error‑free and payments are applied correctly.
• Proficiency in using billing software and accounting systems.
• Strong numerical skills for financial data analysis.
• Proficient in MS Outlook, Excel and Word.

Responsibilities

• Answering and directing incoming phone calls to the appropriate personnel or departments.
• Setup jobs in TCR system and electronically dispatch related tickets to field technicians to perform daily rental set-ups, traffic closures, and flagging operations.
• Add and Manage Customer Pricelists in TCR
• Reviewing and processing work tickets daily to ensure timely and accurate documentation.
• Handling police detail requests from Dispatch and payments in a timely manner.
• Ensuring payroll is completed and submitted on time each week.
• Daily, Weekly or Monthly invoicing of daily rentals lane closures and flagging operations.
• Entering data/invoicing into customer portals as required for accurate tracking and reporting.
• Scanning of customer checks using banking software including recording the related deposits using the Vista system.
• Process and apply credit card payments efficiently and accurately.
• Prepare sales quotes and handle related billing tasks.
• Submit and track purchase order requests.
• Manage Accounts Receivable (A/R) by overseeing invoicing, monitoring overdue accounts, and following up on outstanding payments.
• Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments.
• Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P.
• Address and resolve billing-related inquiries or issues from clients or vendors.
• Managing the company’s cell phone inventory, including setting up and activating phones for new hires.
• Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation.
• Following all safety rules and regulations to maintain a safe work environment.

Skills

Administrative experience

Attention to detail

MS Outlook

Excel

Word processing

Communication skills

Tools

Vista

TCR

Billing software

Job description

At Roadsafe Traffic Systems, we ensure road safety and efficiency through top-quality traffic management. We seek motivated individuals passionate about creating safer road environments. Join us to play a key role in maintaining traffic flow during construction, maintenance, and events. We offer training, career growth, and a supportive work environment. Whether you're new or experienced, explore our opportunities and start an exciting career with us!

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FAQs

If you're considering a career at Roadsafe and have questions about our roles or the application process, we're here to help! For quick answers, feel free to click the FAQ button for common inquiries. If you need more personalized assistance, our chatbot is available to answer any questions you may have, helping you get the information you need to take the next step in joining our team.

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Where You Belong

I have been a part of the RoadSafe team for over a year now, in two different roles. During my time here, I have worked with amazing individuals in not only the HR team, but also the operations team in my local area. Being able to work in each department, I have come to recognize how the organization runs together and how even in different departments, team members have your back! RoadSafe goes the extra length to ensure that safety is a priority, but also that their team is being taken care of. When transitioning to a new role, I received so much support and have had the opportunity to learn many new facets of the industry. I appreciate that RoadSafe has provided me with an opportunity to grow and learn in my career. I hope to continue working with the team over many years as I continue to build my career and pursue my goals. Thank you, RoadSafe!

As a relatively new employee to RoadSafe Traffic systems, and as someone who has never worked in the construction industry, I was immediately drawn to the opportunity for learning and growth that my position with RoadSafe would afford me. Since being with the company, I have been given multiple projects to help improve communication and strengthen friendships among team members. I also know that my desire to learn and improve my workplace is heard by my Branch and Operations Managers as they are continuously looking for more ways to help me grow. Since being a member of the RoadSafe team, I have been impressed with the emphasis on safety within the company. Safety Moments start each meeting, Pre and Post checks keep vehicles in top working order and wearing PPE is mandated to keep each employee safe and ensures we all go home to our families at the end of the day. I am excited to be part of the RoadSafe team.

As a relatively new employee to RoadSafe Traffic systems, and as someone who has never worked in the construction industry, I was immediately drawn to the opportunity for learning and growth that my position with RoadSafe would afford me. Since being with the company, I have been given multiple projects to help improve communication and strengthen friendships among team members. I also know that my desire to learn and improve my workplace is heard by my Branch and Operations Managers as they are continuously looking for more ways to help me grow. Since being a member of the RoadSafe team, I have been impressed with the emphasis on safety within the company. Safety Moments start each meeting, Pre and Post checks keep vehicles in top working order and wearing PPE is mandated to keep each employee safe and ensures we all go home to our families at the end of the day. I am excited to be part of the RoadSafe team. Lisa Bobleter, Admin. Coordinator. Utah

My experience at RoadSafe Traffic Systems has been positive and rewarding. I enjoy learning about our materials, assisting customers, and working in a welcoming environment with supportive co-workers and management. Management is accessible, providing timely feedback and support. Safety is a priority, with the “Stop Work Authority” allowing employees to halt unsafe work without repercussions and regular safety meetings and videos keep everyone engaged in maintaining a safe workplace. Since joining, I’ve become a notary, further supporting the company. And investing in the 401(k) and life insurance benefits have offered valuable security for my future.

My experience at RoadSafe Traffic Systems has been positive and rewarding. I enjoy learning about our materials, assisting customers, and working in a welcoming environment with supportive co-workers and management. Management is accessible, providing timely feedback and support. Safety is a priority, with the “Stop Work Authority” allowing employees to halt unsafe work without repercussions and regular safety meetings and videos keep everyone engaged in maintaining a safe workplace. Since joining, I’ve become a notary, further supporting the company. And investing in the 401(k) and life insurance benefits have offered valuable security for my future. Hanna Daiqori, Administrative Coordinator. New Mexico

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Let |

Location: Corpus Christi, TX

Job Id:5162

# of Openings:1

Classification: Non-Exempt

POSITION SUMMARY:The Office Specialist oversees critical office functions, with a focus on accounts receivable and payable. This role involves processing invoices, managing payments, and reconciling accounts using billing software, while ensuring accuracy and promptly resolving discrepancies. Additional duties include providing general office support. Success in this position requires proficiency in MS Outlook, Excel, Word, and office equipment, and strong organizational skills and attention to detail.

ESSENTIAL FUNCTIONS:

• Answering and directing incoming phone calls to the appropriate personnel or departments.
• Setup jobs in TCR system and electronically dispatch related tickets to field technicians to perform daily rental set‑ups, traffic closures, and flagging operations.
• Add and Manage Customer Pricelists in TCR
• Reviewing and processing work tickets daily to ensure timely and accurate documentation.
• Handling police detail requests from Dispatch and payments in a timely manner.
• Ensuring all Viewpoint job numbers are entered timely, so they do not hinder payroll processing, making sure payroll is completed, and submitted on time each week
• Daily, Weekly or Monthly invoicing of daily rentals lane closures and flagging operations
• Entering data/ invoicing into customer portals as required for accurate tracking and reporting.
• Scanning of customer checks using banking software including recording the related deposits using the Vista system.
• Process and apply credit card payments efficiently and accurately.
• Prepare sales quotes and handle related billing tasks.
• Submit and track purchase order requests.
• Manage Accounts Receivable (A/R) by overseeing invoicing, monitoring overdue accounts, and following up on outstanding payments.
• Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments.
• Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P.
• Address and resolve billing‑related inquiries or issues from clients or vendors.
• Managing the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps.
• Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation.
• Following all safety rules and regulations to maintain a safe work environment.
• Adhering to all company policies and procedures to ensure compliance and consistency.
• Performing other duties as assigned to support operational needs and team goals.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• 3-5 years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error‑free and payments are applied correctly.
• Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately.
• Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports.
• Ability to work in a fast‑paced construction office environment.
• Ability to organize and prioritize workload to meet deadlines.
• Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment.
• Knowledge of Vista and TCR software a plus.

EOE STATEMENT

RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans